Operations Coordinator

University Health Partners of Hawaii•Honolulu, HI

5h•Onsite

About The Position

This is a highly visible position providing coordination and assistance with high-level internal and external stakeholders on behalf of the John A Burns School of Medicine (JABSOM) Dean’s Office. The role includes providing direct support and coordination to the Dean, Chief of Staff, and Associate Deans. The position is located at the John A Burns School of Medicine (JABSOM) Dean’s Office.

Requirements

Possession of a baccalaureate degree in Business Administration, Management, Economics or related field or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
One year of progressively responsible professional experience with responsibilities for office or operations management, human resources, or administrative duties.
Strong organizational and planning skills.
Strong oral and written communication skills.
Excellent time-management skills, including ability to prioritize/meet deadlines.

Nice To Haves

Two to three years of professional level experience working in a university, healthcare, academic, research, or corporate office setting.
Functional knowledge of principles, practices and techniques in higher education or business management demonstrated by ability to apply concepts, terminology.

Responsibilities

Serves as the Dean’s office operations coordinator under the direction of the JABSOM Operations and Administrative Coordinators providing professional level support in the planning, development, and directing of JABSOM Dean’s office matters, including assisting in developing procedures and processes that increase the efficiency and function within the Dean’s office.
Provides operations support to the JABSOM’s executive team including scheduling, organizing events, identifying work priorities, and implementing special projects driven by the Dean’s office executive leaders.
Develops programming content, may conduct program presentations and evaluations, and maintains programming databases.
Drafts, edits, and proofreads Dean’s office correspondences, reports, and other documents on behalf of the Dean’s Office to include responding to emails and inquiries on behalf of Dean’s Office in a professional and timely manner and maintaining effective communications with internal and external stakeholders.
Organize meetings of high-level university officials and external stakeholders, to include preparing background briefings and reports for meetings with state and federal government officials.
Supports in gathering and synthesizing research materials for the JABSOM executive team’s projects, including gathering research on relevant topics, compiling data, and preparing summaries, reports, or memorandums for meetings, conferences or publications.
Supports the Dean’s office with the preparation or review of administrative and fiscal related documents, including but not limited to requisitions, purchase orders, travel requests in compliance with the University of Hawaii (UH), Research Corporation of UH (RCUH), University Health Partners of Hawaii (UHP), and the UH Foundation (UH).
Supervise lower-level staff, graduate assistants, or student assistants; provides feedback, coaching, and evaluations.
Other duties as assigned.
Complies with all legal requirements and company policies.