Operations Coordinator (Immediate Vacancy)

KIPP • Nashville, TN

1d • $55,000 - $98,000 • Onsite

About The Position

The Operations Coordinator is a key member of the KIPP Nashville school Operations Team and partners with staff, students, and families to maintain operational excellence at KIPP Kirkpatrick Elementary School. The role manages one Office Manager and reports to the school’s Director of Operations. Responsibilities span family engagement and communications, school events, attendance, student information and data, technology and testing, recruitment and enrollment, finance and procurement, and general school operations. The position is exempt and follows a 12-month administrative schedule. The start date is an immediate opening.

Requirements

• A bachelor’s degree is desired but not mandatory.
• Two or more years of work experience is highly preferred.
• Two or more years of K–12 school operations experience is strongly preferred; prior teaching experience is a plus.
• Experience working with under-resourced communities, families, and/or students.
• Demonstrated success building relationships and trust with leaders, teachers, students, parents, and the community.
• Demonstrated success designing and executing logistics.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, and Google applications, including Sheets, Docs, and Google Drive.
• Ability to quickly learn new technologies, such as Infinite Campus, Slack, and video conferencing applications.
• Strong communication skills with diverse constituents, including clear writing, facilitation, and speaking skills, and willingness to collaborate.
• Commitment to continued professional development and ability to offer and respond positively to feedback.
• Ability to manage multiple projects and initiatives with organization, prioritization, follow-through, and results orientation.
• Flexibility and willingness to go above and beyond to meet students’ varied needs.

Nice To Haves

• Bachelor’s degree.
• Prior experience as a teacher.
• Proficiency in Spanish and/or Arabic.
• Unwavering commitment to KIPP Nashville’s mission, students, families, and community.
• Excitement about helping students grow into their highest selves.
• Entrepreneurial spirit.

Responsibilities

• Lead family engagement initiatives, including the Parent Involvement Committee, family events, and family newsletters.
• Coordinate planning and logistics for grade-level and school-wide field trips with operations team members, staff, and grade-level chairs.
• Coordinate and support school-wide events, including some outside school hours.
• Coordinate the student uniform system, inventory, and purchasing.
• Coordinate inventory, purchasing, and distribution of student and staff supplies.
• Create a warm, welcoming environment for students, families, staff, and visitors.
• Use project-planning templates and tools to plan school events in reverse from an established vision.
• Communicate with families through social media, flyers, call-outs, and other channels.
• Coordinate stakeholder communications for school events, including staff communications and planning meetings.
• Solicit proactive and reactive staff feedback on family engagement events.
• Ensure attendance systems and procedures are effective, efficient, and compliant with policies and procedures.
• Create and execute attendance plans to meet student attendance goals.
• Plan and execute attendance team meetings and attendance review board meetings.
• Manage timely delivery of quarterly report cards, weekly progress reports, and attendance letters.
• Maintain accurate student information across systems, including enrollment, scheduling, grades, and transcripts.
• Manage attendance initiatives, including school-wide incentives, attendance plans, truancy, and parent meetings.
• Inventory, manage, and maintain student, staff, and classroom technology.
• Help plan and coordinate student testing, including Interim Assessments, MAP, and state testing.
• Work with the Director of Operations on student recruitment.
• Manage applications and ensure a smooth enrollment process for new families.
• Collaborate on school-based open houses, enrollment information meetings, and other recruitment events.
• Partner with feeder schools to support newly enrolled families’ transitions.
• Receive purchase order requests and obtain appropriate approvals.
• Purchase approved supplies and document purchases.
• Collect and track student fees, uniform purchases, and other monies weekly.
• Code invoices and purchases.
• Support building maintenance through walkthroughs and handling maintenance requests.
• Provide front-office coverage as needed.
• Manage the Office Manager to ensure effective office systems, routines, and databases.
• Make and track school purchases accurately and promptly.
• Ensure invoices and credit card purchases are properly coded and paid.
• Participate in July professional development, ongoing staff meetings, and development opportunities.
• Partner across school teams in grade-level and school-wide activities.

Benefits

• Medical, dental, vision, disability, and life insurance options.
• 29 paid days across the 12-month work schedule, including holidays and school breaks.
• Six PTO days, with two additional days after every two consecutive years of employment.
• Eligible employees receive payment for unused PTO days at the end of the fiscal year.
• Paid adoption/parental caregiver leave of up to 10 weeks for a primary caregiver and two weeks for a secondary caregiver, at 100% pay.
• Laptop computer with internet and/or email access for job responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed