Operations Coordinator (Immediate Vacancy)

KIPP • Nashville, TN

13h • Onsite

About The Position

The Operations Coordinator partners with staff, students, and families at KIPP Nashville and helps maintain operational excellence at the school. As a key member of the school’s Operations Team, the Coordinator manages one Office Manager and reports to the Director of Operations at the school site. The position supports school-wide systems, family engagement and communication, attendance, student information and data, technology and assessment, student recruitment and enrollment, finance and procurement, and general school operations. The role also involves participating in professional development and collaborating across school teams. This is an exempt position compensated on a 12-month administrative schedule.

Requirements

• Bachelor’s degree is desired but not mandatory.
• Two or more years of work experience is highly preferred.
• At least two years of K-12 school operations experience is strongly preferred.
• Experience working with under-resourced communities, families, and/or students.
• Demonstrated ability to build relationships and trust with leaders, teachers, students, parents, and community members.
• Demonstrated success designing and executing logistics.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Proficiency in Google applications, including Sheets, Docs, and Google Drive, and ability to learn new technologies quickly.
• Strong organization, prioritization, follow-through, and results orientation to manage multiple projects and initiatives.
• Excellent communication skills with diverse constituents, including clear writing, facilitation, and speaking.
• Commitment to ongoing professional development and ability to offer and respond positively to feedback.
• Flexibility and willingness to go above and beyond to meet students’ varied needs.
• Commitment to KIPP Nashville’s mission, students, families, and community.

Nice To Haves

• Prior experience as a teacher.
• Proficiency in Spanish and/or Arabic.
• Entrepreneurial spirit and excitement about helping students grow toward their highest selves.

Responsibilities

• Lead family engagement initiatives, including the Parent Involvement Committee, family events, and family newsletters.
• Coordinate planning and logistics for grade-level and school-wide field trips with operations team members, staff, and grade-level chairs.
• Coordinate and support school-wide events, including some outside school hours.
• Coordinate the student uniform system, inventory, and purchasing.
• Coordinate student and staff supply inventory, purchasing, and distribution.
• Create a welcoming environment for students, families, staff, and visitors.
• Use project-planning tools and templates to plan school events from a given vision.
• Communicate with families through social media, flyers, call-outs, and other channels.
• Coordinate stakeholder communication for school events, including staff communication and planning meetings.
• Gather proactive and reactive staff feedback on family engagement events.
• Ensure attendance systems and procedures are effective, efficient, and compliant with applicable policies and procedures.
• Create and execute attendance plans to meet student attendance goals.
• Plan and conduct attendance team and attendance review board meetings.
• Manage accurate and timely delivery of quarterly report cards, weekly progress reports, and attendance letters.
• Maintain accurate student information systems, including enrollment, scheduling, grades, and transcripts.
• Manage attendance initiatives, including incentives, attendance plans, truancy matters, and parent meetings.
• Inventory, manage, and maintain student, staff, and classroom technology.
• Help plan and coordinate student testing, including interim assessments, MAP, and state testing.
• Work with the Director of Operations on student recruitment.
• Manage the application process and facilitate smooth enrollment for new families.
• Collaborate on school-based open houses, enrollment information meetings, and other recruitment events.
• Partner with feeder schools to support newly enrolled families’ transitions.
• Receive purchase order requests, obtain appropriate approvals, purchase approved supplies, and document purchases.
• Collect and track student fees, uniform purchases, and other monies weekly.
• Code invoices and purchases.
• Support building maintenance through walkthroughs and maintenance requests.
• Provide front-office coverage as needed.
• Manage the Office Manager to support effective office systems, routines, and databases.
• Make and track school purchases accurately and on time.
• Ensure invoices and credit card purchases are properly coded and paid.
• Participate in July professional development, ongoing staff meetings, and development opportunities.
• Partner across school teams in grade-level and school-wide activities.

Benefits

• Medical, dental, vision, disability, and life insurance options, available for application immediately upon employment and effective the first of the month following the first day of work.
• 29 paid days throughout the 12-month work schedule, including holidays and school breaks.
• Six PTO days, with two additional days after every two consecutive years of employment.
• Payment for eligible employees’ unused PTO days at the end of the fiscal year.
• Paid adoption/parental caregiver leave of up to 10 weeks for the primary caregiver and two weeks for the secondary caregiver, at 100% pay.
• Laptop computers with internet and/or email access to assist with job responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level