Operations Coordinator - 1st Shift
About The Position
The Operations Coordinator ensures day-to-day business operations run smoothly, improves operational processes, and serves as a liaison between departments. The role provides administrative support to the operations team, including scheduling meetings, preparing reports, maintaining activity records and files, and managing travel calendars and bookings. The coordinator works with management to plan and execute strategies and logistics aligned with company goals. The position coordinates project tasks and deliverables, maintains shared folders, forms, and document libraries, and evaluates procedures to develop and implement improvements. It also supports FMCE field teams with travel arrangements and processing invoices and expenses, including Penske rental requests and forklift invoices. The coordinator provides administrative support to Collegiate Marketing, manages CAT contracts and internal point-of-sale requests and inventory, assists with mass POS orders and program supplies, and supports recognition programs. Responsibilities include reconciling reports, maintaining inventory, and packing and shipping items.
Responsibilities
- Provide administrative support to the operations team, including scheduling meetings, preparing reports, maintaining department activity records, and maintaining files.
- Manage travel calendars, hotel bookings, and other travel-related tasks.
- Coordinate and manage project tasks and deliverables to support timely execution.
- Maintain department shared folders, forms, and document libraries.
- Evaluate current procedures and practices and develop and implement improved procedures.
- Work with management to plan and execute strategies and logistics aligned with company vision and goals.
- Liaise with other departments to streamline workflows, resolve operational bottlenecks, and implement solutions.
- Support FMCE field teams with travel arrangements and processing staff invoices and expenses.
- Process Penske rental requests and forklift invoices.
- Support Collegiate with special administrative assignments.
- Manage CAT contracts by reviewing requests, signing and submitting event contract requests in the contract management system, and tracking them through execution.
- Manage internal POS requests and inventory; support mass POS orders and other program supply needs.
- Assist with internal recognition programs, including prize upkeep and fulfillment.
- Reconcile reports, maintain inventory, and pack and ship items.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
