Operations Coordinator
University of Tulsa•Tulsa, OK
•Onsite
About The Position
The HR Operations Coordinator provides administrative and operational support for staff hiring, onboarding, and general HR functions. This role facilitates orientation sessions, manages personnel files, coordinates service awards, and supports budget tracking and invoice processing. It serves as a key point of contact for HR inquiries and contributes to a smooth and compliant HR experience for employees.
Requirements
- Proficient in Microsoft Suite.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency with HRIS systems and Microsoft Office Suite.
- Ability to maintain confidentiality and handle sensitive information.
- Bachelor’s degree in human resources, business administration, or related field.
- 3 – 5 years of experience in human resources, student employment, or student services.
Nice To Haves
- Master’s degree in human resources, business administration, or related field.
- Experience with Oracle HRIS system.
Responsibilities
- Facilitates orientation sessions for new employees.
- Coordinates staff hiring processes, including job postings, background checks, and offer letters.
- Supervises and schedules student workers assigned to the HR front desk.
- Assists with budget tracking and invoice processing in collaboration with Finance.
- Maintains and organizes personnel files in accordance with university policy.
- Manages the service awards program and coordinates recognition events.
- Monitors and responds to inquiries in the HR email inbox.
- Evaluate and recommend improvements to onboarding and orientation processes to enhance employee experience and operational efficiency.
- Lead initiatives to digitize and streamline personnel file management in alignment with data governance policies.
- Advise departments on compliance with employment regulations and internal procedures.
- Collaborate with HRIS to optimize system workflows for staff onboarding.
- Provide input on system enhancements and participate in testing and implementation of new HR technologies.
- Supports general HR operations and provide administrative assistance as needed.
- Performs related responsibilities as required or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
