Operations Coordinator

Xylem•Pewaukee, WI

6d•Onsite

About The Position

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. Operations Coordinator – Custom Pump Why This Role Is Different The Operations Coordinator – Custom Pump plays a critical role in keeping site operations running seamlessly. This position sits at the center of daily execution—supporting production, logistics, purchasing, mechanical design, quality, and customer coordination—while also owning site‑level administrative excellence. You’ll have a direct impact on operational efficiency, communication flow, continuous improvement, and customer satisfaction , while helping create an organized, professional, and positive environment for employees, visitors, and vendors. This role is ideal for someone who thrives in a manufacturing setting , enjoys coordinating across functions, and takes pride in bringing structure, clarity, and momentum to complex operations.

Requirements

5+ years of experience in an administrative, operations, or coordinator role.
Experience working in a manufacturing, industrial, or similar operational environment.
Strong proficiency in Microsoft Office (Excel, Word, Outlook); ERP experience preferred (SAP).
High attention to detail and strong organizational skills.

Nice To Haves

Bachelor’s degree in Operations, Business, or related field (or equivalent experience).
Previous project coordination or cross‑functional support experience.
Strong communication skills with the ability to work across diverse stakeholders.
Proven ability to manage multiple priorities in a fast‑paced environment.
Results‑oriented with a continuous improvement mindset.
Proactive problem solver with strong time‑management skills.
Customer‑focused and collaborative team partner.

Responsibilities

Coordinate with Sales, Planning, Purchasing, and Warehouse teams on inventory status and shipment execution.
Partner with Project Managers and customers to communicate order progress and delivery updates.
Support production and workflow coordination to ensure smooth day‑to‑day operations.
Process departmental invoices through the accounts payable system (Catalyst).
Support purchasing activities, vendor coordination, and on‑site service providers.
Assist with managing office supplies and site service needs.
Prepare and maintain operational reports, dashboards, and KPIs for leadership.
Support continuous improvement initiatives by identifying inefficiencies and recommending process enhancements.
Ensure documentation accuracy and support compliance‑related activities.
Provide administrative support for documentation, records, and visitor logistics.
Coordinate team meetings, workshops, and site events including logistics, materials, catering, and scheduling.
Help create a well‑organized, professional environment that supports employee engagement and productivity.