Operations Coordinator | Part-Time | Ensemble Arts

Oak View Group•Philadelphia, PA

3d•$25 - $28

About The Position

The Operations Coordinator is responsible for managing all equipment and inventory logistics related to events and daily venue operations.This role ensures the smooth execution of load-in/load-out, oversees venue resets post-event, and supports beverage and supply fulfillment. The Operations Coordinator plays a vital role in maintaining venue readiness and collaborates closely with the events, culinary, and beverage teams. This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and is comfortable with hands-on, physical event work. The Operations Coordinator must maintain excellent attendance and be available to support events as scheduled based on business need.

Requirements

1–2 years of experience in warehouse, event equipment, or catering operations preferred.
Proven ability to manage multiple projects in a deadline-driven environment.
Strong organizational and communication skills; must be proactive and solutions-oriented.
Comfortable with scheduling platforms, inventory software, and basic office tools (Excel, Google Sheets, etc.).
Availability to work evenings, weekends, and holidays as needed for event support.
Knowledge of alcohol handling and beverage storage preferred.
Familiarity with food station styles and catering service equipment a plus.

Responsibilities

Manage equipment inventory, ensuring all items are accounted for, in working condition, and prepped for upcoming events.
Clarify rentals from in house materials and ensure rentals are going back to PRL or rental location
Restore event spaces to pre-event condition, coordinating breakdown and cleanup with other departments.
Pull and prepare all necessary materials for events, including alcohol, mixers, disposables, and dry goods.
Coordinate with venue partners to ensure seamless deliveries, storage, and distribution of goods.
Assist in loading and unloading trucks and deliveries as needed.
Maintain clean, organized, and well-labeled storage areas for event and beverage inventory.
Set-up and break down event kitchen and sanitation areas for prior to event
Ensure proper sanitation and safety procedures are followed in storage and transport.
Assist with periodic inventory counts and event reconciliations.
Monitor equipment use during events and troubleshoot any issues in real time.
Support special event setups, including off-site event logistics as needed.
Lead by example in fostering a safe, respectful, and efficient working environment.
Take full ownership of all event pack-outs: pull, clean, and prep trays, vessels, risers, and display equipment based on the finalized event scope.
Communicate directly with culinary and sales/ production teams regarding the station layout (e.g., mirrored, double-sided, 360°) to ensure all equipment supports the intended guest flow and presentation.
Label all equipment clearly by station or area
All other duties as assigned by leadership.