Operations Coordinator (Administrative Support Coordinator II)

San Diego State University • San Diego, CA

4d • Onsite

About The Position

The School of Exercise and Nutritional Sciences at San Diego State University is seeking an Operations Coordinator to join our team. This position offers an exciting opportunity to oversee the day-to-day administrative operations of the School. You will be responsible for managing multiple priorities, providing lead work direction, and ensuring the efficient functioning of the School’s operations, including fiscal management, personnel-related activities, and special projects.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Progressive administrative or clerical experience in a large, public sector organization (e.g., higher education, public sector, healthcare, or similar environments)
• Experience supporting diverse populations and providing inclusive, customer-focused service.
• Ability to learn and use enterprise systems for HR, scheduling, document management, and workflow processes
• Experience supporting employee related processes and maintaining related records and documentation.
• Experience assisting with scheduling, coordination, and planning activities.
• Must currently be authorized to work in the United States on a full-time basis.
• Must complete a background check satisfactorily.

Nice To Haves

• Some positions may require a knowledge of business mathematics beyond basic arithmetic.
• Bachelor’s Degree is preferred.

Responsibilities

• Serve as the office coordinator and provide professional, responsive service to students, faculty, staff, advisors, alumni, and community partners.
• Oversee the day-to-day operations and special projects for the School of Exercise and Nutritional Sciences.
• Provides lead work direction for administrative staff and student workers, guidance, training, and work coordination.
• Collaborate with budget staff to monitor financial activities in alignment with School and University policies.
• Coordinate key academic and personnel processes, including TA/GA contracts, ISA/SA processing and time reporting, class scheduling, adjunct appointments, and faculty workload and assigned time reporting.
• Coordinate faculty recruitment efforts and personnel processes such as Reappointment, Tenure, and Promotion (RTP) and Periodic Evaluations, along with other related administrative duties.
• Lead or assist with special projects as required by the Director or for the School’s operational needs.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED