Operations Coordinator-Heavy Civil
About The Position
The Operations Coordinator manages daily coordination among management, project teams, field personnel, customers, subcontractors, vendors, and equipment service providers at a construction services company serving the heavy civil and public works markets. This is an operations-focused position rather than a traditional administrative or dispatcher role. The coordinator oversees scheduling, personnel, equipment, maintenance, subcontractors, customer needs, and project documentation. The ideal candidate is a proactive operations professional who can evaluate customer or project requests, determine the personnel and equipment needed, coordinate resources, monitor execution, resolve issues, and ensure work is properly documented.
Requirements
- At least 5 years of experience in construction operations, project coordination, fleet/equipment management, or a similar role.
- Experience coordinating multiple projects, crews, customers, subcontractors, and equipment.
- Knowledge of construction or heavy equipment and equipment maintenance.
- Strong scheduling, organizational, communication, and follow-through skills.
- Ability to solve problems independently and adjust priorities quickly.
- Comfort working directly with field personnel, customers, mechanics, vendors, and subcontractors.
- Proficiency with Microsoft Outlook, Excel, Word, and related software.
Nice To Haves
- Experience in heavy civil, public works, general contracting, equipment rental, or a related industry.
Responsibilities
- Coordinate daily crews, equipment, trucks, subcontractors, and project schedules.
- Ensure personnel and equipment are available and properly assigned.
- Adjust schedules as project conditions and customer needs change.
- Identify potential scheduling conflicts, equipment shortages, and operational issues.
- Manage equipment maintenance, repairs, inspections, and preventive-maintenance schedules.
- Coordinate with mechanics, dealerships, vendors, and equipment service providers.
- Track equipment availability, downtime, repairs, and maintenance history.
- Serve as a key operational contact for customers and project teams.
- Coordinate subcontractors, equipment rentals, vendors, and outside resources.
- Maintain project schedules, work orders, tickets, and operational documentation.
- Assist with billing, project closeout, and required project documentation.
Benefits
- Highly competitive executive compensation package of $100,000–$125,000.
- Comprehensive medical, dental, and vision insurance.
- 401(k) retirement plan with company contributions.
- Paid vacation, holidays, and personal time off.
- Professional development, executive leadership training, and advancement opportunities.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
