Operations Coordinator (Tech)

American Public Media Group•Saint Paul, MN

1d•Remote

About The Position

This position supports the administration and daily operation, expansion, and maturation of Technology and Operations functions across MPR and APMG. It provides budgetary, operational, and administrative support, including managing contracts, preparing budget reports, coordinating with Finance to resolve budget matters, tracking expenses, creating purchase orders, managing invoices, assisting with annual budget preparation, and handling regular month-end budget reconciliation with the Finance team. The position is remote, subject to the employer’s location note. Applicants must be authorized to work for any U.S. employer; visa sponsorship is not available. The application deadline is open until filled. The expected compensation range is $28.85–$33.65 per hour, with the exact rate based on relevant experience and education, organizational compensation structure, and internal equity.

Requirements

Associate’s degree or equivalent work experience.
Five years of administrative experience.
Experience managing purchase orders and budgets.
Proficiency with Microsoft Office and SharePoint, including Word, Excel, PowerPoint, and Outlook.
Experience working with data and reporting solutions such as Power BI.
Detail-oriented and well-organized, with the ability to develop, coordinate, and report on complex projects in a fast-paced creative environment.
Self-starter with strong financial management skills.
Strong coordination and planning skills.
Excellent organizational skills and effectiveness in managing details and deadlines.
Ability to work independently while maintaining effective communication and accountability.
Ability to collaborate effectively with colleagues across multiple departments and divisions.
Demonstrated high degree of confidentiality.
Ability to learn new applications as needed.
Strong customer service skills and ability to build effective professional relationships.
Ability to manage multiple tasks simultaneously.
Knowledge of financial management, forecasting, and financial terminology.
Ability to perform essential duties with or without reasonable accommodation.

Nice To Haves

Accounting background and/or demonstrated ability overseeing budgets and tracking financial progress.
Experience working with enterprise accounting and resource management software.
Experience in operational process design and optimization.
Knowledge of public radio programming or experience at other nonprofit media companies.
Experience budgeting for technology and operations.
Project management experience using enterprise-level tools and software.

Responsibilities

Coordinate Technology and Media Operations budgets, including preparing, tracking, and reporting on budgets; ensuring accurate expense processing; and communicating budget issues to content leaders when necessary.
Oversee the ongoing budget process, including periodic projections and budget revisions as needed.
Create and manage purchase orders and process invoices accurately and promptly.
Ensure department personnel comply with financial accountability standards, including travel policies and expense reporting.
Participate in planning and executing events and team-building activities.
Provide administrative support, including creating and routing release forms, freelance contracts, and purchase orders.
Support vendor contracting by managing documentation and maintaining records of contract terms, renewal dates, and other key details.
Facilitate location moves as new locations are established or existing locations migrate.
Perform other duties as assigned.