Operations Coordinator (Tech)

American Public Media Group•Saint Paul, MN

6h•$29 - $34•Remote

About The Position

This position plays a central role in the administration and daily operation, expansion, and maturation of Technology and Operations functions across MPR and APMG. The primary role of the position is to support a variety of budgetary, operational, and administrative management functions. This role has the primary responsibility for managing the administering of contracts, preparing budget reports, working with finance to resolve budget matters, tracking expenses, creating purchase orders and managing invoices, assisting in annual budget preparation and managing the regular month-end budget reconciliation process with the finance team.

Requirements

Associate’s degree or equivalent work experience.
5 years of administrative experience
Experience managing purchase orders and budgets
Proficiency with Microsoft Office and Sharepoint (Word, Excel, PowerPoint, Outlook).
Experience in working with data and reporting solutions (PowerBI).
Detailed oriented, and well-organized with the capacity to develop, coordinate, and report on complex projects in a fast-paced creative environment.
Self-starter with excellent financial management skills.
Strong coordination and planning skills.
Excellent organizational skills; effective with details and deadlines.
Ability to work independently while maintaining effective communication and accountability.
Ability to work collaboratively and effectively with colleagues in multiple departments/divisions.
Demonstrated high degree of confidentiality.
Ability to learn new applications as needed.
Strong customer service skills and the ability to build effective professional relationships.
Must be able to successfully manage multiple tasks simultaneously.
Knowledge of financial management, forecasting and financial terminology.

Nice To Haves

Accounting background and/or demonstrated ability in overseeing budgets and tracking financial progress.
Demonstrated experience in working enterprise accounting and resource management software.
Experience in operational process design and optimization.
Knowledge of public radio programming, or experience in other non-profit media companies an advantage.
Experience with budgeting specific to technology and operations.
Project management experience using enterprise level tools and software.

Responsibilities

Coordinate the Technology and Media Operations budgets, including preparing, tracking and reporting, ensuring accurate expense processing, and communicating budget issues to content leaders when necessary.
Oversee the ongoing budget process, including periodic projections and budget revisions as needed.
Create and manage purchase orders and process invoices in a timely, detailed, and thorough manner.
Ensure that all persons in the departments are complying with key financial accountabilities standards, such as travel policies, expense reporting, etc.
Participate in event planning and execution of team building activities.
Provide administrative support to the team by supporting the creation and routing of release forms, freelance contracts, and purchase orders.
Support vendor contracting through documentation management and regularly maintaining a programmatic record of contract terms, renewal dates, and other key details.
Facilitate location moves as new locations stand up or others migrate.
Other duties as assigned.