Operations Coordinator

Knowtex • San Francisco, CA

1d • Hybrid

About The Position

Knowtex is seeking a sharp, resourceful Operations Coordinator to support the Head of Operations and ensure the smooth running of daily business operations. This is a generalist role designed for an individual who enjoys variety, takes initiative, and finds satisfaction in managing complexity. The role offers broad exposure to various aspects of a high-growth company, including finance support, tool administration, recruiting coordination, and social media management. It provides a direct line to senior leadership and a clear path for career growth, making it an ideal opportunity for someone early in their operations career.

Requirements

• Located in the San Francisco Bay Area with availability for a hybrid schedule (2 days/week in-person)
• 2–4 years of experience in an operations, administrative, or coordinator role, ideally at a startup or growing company
• Experience building and managing OKR and KPI frameworks
• Comfortable context-switching and juggling multiple workstreams without dropping the ball
• Familiarity with tools like QuickBooks, an ATS (Greenhouse, Lever, Ashby, or similar), and social media scheduling platforms
• Strong attention to detail, especially with financial documents and candidate data
• Proactive and low-ego — you notice what needs to be done and you do it
• Clear, concise written and verbal communication
• Discretion when handling sensitive information across finance, HR, and operations

Nice To Haves

• Experience supporting a finance team or working alongside fractional executives
• Background in HR or people operations
• Familiarity with project management tools like ClickUp, Notion, or Jira

Responsibilities

• Own administration and setup of internal tools, software, and platforms; serve as the go-to resource for tool-related questions and troubleshooting
• Document and maintain operational processes and SOPs, keeping the team aligned as we scale
• Support special projects and strategic initiatives led by the Head of Operations
• Assist with invoicing, billing follow-up, and basic reconciliation
• Track and maintain accurate AR/AP records
• Keep financial documentation organized and audit-ready
• Serve as the day-to-day liaison with our CPA and CFO consultants, ensuring they have what they need to move quickly
• Manage day-to-day activity in our ATS — posting roles, organizing pipelines, scheduling interviews, and participating in the process
• Conduct initial resume reviews and surface strong candidates to hiring managers
• Support smooth onboarding and offboarding logistics for new and departing team members
• Coordinate domestic and international travel, including flights, hotels, and full itineraries
• Manage scheduling and calendar coordination across the team
• Assist with social media posting and scheduling across company channels, keeping content consistent, timely, and on-brand

Benefits

• A front-row seat to how a high-growth company operates across every function
• Direct access to and mentorship from senior leadership
• A clear growth path — this role has natural specialization opportunities in people ops, finance ops, or broader operations leadership as the company scales
• Meaningful equity compensation
• Unlimited PTO
• Premium health, dental, and vision coverage
• 401(k) plan
• Hybrid schedule with 2 days/week in-person in San Francisco

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed