Operations Coordinator

Gexpro Services•Des Moines, IA

4d•Onsite

About The Position

The Operations Coordinator (SCOC) is responsible for ensuring local operations activities are performed efficiently, cost-effective, and on time in accordance with global governing processes, procedures, management tools and reporting activities. This involves coordinating necessary logistics activities, driving exceptional communication with suppliers when necessary as well as with internal departments, and teaming with all departments/individuals on operational issues to ensure best in class quality standards and customer demands are met.

Requirements

A minimum of 3 years’ experience in operations support.
Microsoft excel at user-to-experienced level
Microsoft word and Office at user level
Experienced in administration and hands-on activities
Ability to learn and navigate an ERP platform
Must be drug free and pass a background check.
Reliable transportation is required.

Nice To Haves

Microsoft Power Point (PPT) at user level
Experienced in Business Central or any other ERP-system
Knowledge of customer and supplier web portal

Responsibilities

Coordinate with Warehouse Receiving to ensure accurate and compliant processing of incoming packing slips.
Collaborate cross‑functionally with operations, sales, supply chain, finance, and customer service teams.
Obtain missing or incomplete packing slips from Back Office Purchasing or suppliers to support accurate international receiving.
Process ERP goods receipts for Des Moines inventory, in‑transit, and drop shipment materials.
Create, schedule, and manage domestic and international outbound shipments.
Generate accurate invoices for shipped materials.
Review Sales Open Order Reports (S.OOR) and prepare shipment documentation for warehouse execution.
Maintain international inbound shipment status reporting for air and ocean freight visibility.
Prepare month‑end Incoterm shipping and delivery reports for finance.
Support inventory discrepancy analysis and reconciliation with the warehouse team.
Coordinate with Customer Service on Customer Open Order (OOR) reports.
Research and provide shipment tracking and proof of delivery (POD) upon request.
Manage incoming mail review, scanning, and document distribution.
Perform Accounts Receivable follow‑up to support cash flow and working capital improvements.
Create purchase orders as needed, including credit card‑supported purchases.
Support light sourcing activities for known items.
Obtain and manage current customer sales tax exemption certificates.
Obtain current service provider Certificates of Insurance (COIs).
Perform monthly finance revenue recognition delivery report.
Perform additional duties in support of operational objectives.