Operations Coordinator - NIH

Global Solutions Network Inc•Bethesda, MD

11h•Onsite

About The Position

Global Solutions Network (GSN), a federal government contracting firm, is seeking an Operations Coordinator for a full-time, long-term position supporting their customer at the National Institutes of Health (NIH). This role provides comprehensive administrative, procurement, travel, and program management support services to ensure efficient laboratory operations and compliance with NIH, National Institute of Allergy and Infectious Diseases (NIAID), and Federal policies and procedures. The position offers a competitive salary and comprehensive benefits.

Requirements

A Bachelor's degree and at least three (3) years of related experience are required. A high school diploma and four (4) years of relevant experience are equivalent to a Bachelor's degree.
Knowledge of organizational travel, budget and purchasing systems.
Demonstrated experience in travel planning, meeting coordination, and senior level support.
Proficiency in Microsoft Office, Concur (CGE), and SharePoint.

Responsibilities

Coordinate preparation and submission of administrative documents including travel requests and authorizations, professional service orders, Requests for Sponsored Travel (NIH Form 348), Outside Activities (NIH Form 520), Official Duty Memoranda, Leave authorizations, Training requests, Individual and mass mailings, Correspondence, reports, and other required Federal forms.
Organize, coordinate, and administer administrative components of the assigned servicing area.
Collaborate with program officials, administrative offices, budget staff, and property management personnel.
Serve as a point of contact between management and administrative, budget, and property staff.
Provide direct administrative, procedural, and informational resource support to laboratory staff.
Coordinate workflow to ensure timely completion of program deliverables.
Assemble and submit domestic and international official duty travel authorizations, orders, and vouchers for laboratory staff in accordance with NIH and NIAID policies.
Ensure compliance with Federal Travel Regulations (FTR), NIH travel policies, and NIAID-specific guidance.
Maintain documentation and tracking systems for travel actions.
Monitor travel status and reconcile vouchers in a timely manner.
Prepare and track purchase requests and procurement documentation.
Maintain records related to office procurements and reimbursements.
Assist with inventory management and property accountability.
Coordinate with property management officials to ensure compliance with Federal property regulations.
Maintain spreadsheets and tracking systems for procurement and property actions.
Develop, maintain, and update documentation, databases, and spreadsheets for personnel actions, budget tracking, travel activities, professional activities, and project management tracking.
Maintain databases for tracking, analyzing, and reporting laboratory activities.
Ensure accuracy, completeness, and compliance of all administrative records.
Provide guidance to laboratory staff regarding Federal guidelines and administrative procedures.
Research and propose improvements to administrative procedures.
Evaluate program operations through day-to-day observation and workflow analysis.
Anticipate potential operational issues and identify inefficiencies.
Develop and recommend practical solutions to improve program effectiveness and administrative efficiency.
Coordinate special projects as assigned by management.