Operations Coordinator

KPMG•Vancouver, BC

10d•Onsite

About The Position

KPMG Vancouver Office is looking for an Operations Coordinator to join our Local Office Services team in Greater Vancouver Area. The Operations Coordinator will be responsible for coordinating and performing a wide range of services to ensure the effective, efficient operation of office services and facilities management at a single location, without on-site supervision. This role reports directly to the Manager Of Administration and supervises Office Services staff. Most work is routine and/or based on established guidelines. The Operations Coordinator is responsible for the daily building operations and practice floors, including guidance to fellow staff to provide a positive staff and client experience. Performance Manager responsibilities may include receptionist and mailroom staff.

Requirements

College diploma or equivalent
Minimum 3-5 years working experience
Excellent interpersonal and communication skills in a team environment
Experience in developing teams and individuals
Excellent leadership and organization skills
Ability to prioritize work and work under pressure
Good critical thinking skills
Discretion and the ability to manage confidential material appropriately
Knowledge of MS Office (Word, Excel and Outlook)
Available after core hours for emergency and alarm conditions (flexible hours)
Be available to work on special projects when needed
Ability to resolve issues independently or suggest solutions to supervisor

Nice To Haves

Experience in the Hospitality industry would be considered an asset

Responsibilities

Coordinate the daily operation of office facilities, meeting spaces, kitchens, and common areas.
Ensure the office environment is maintained to a high professional standard and supports an exceptional employee and client experience.
Support office renovations, moves, reconfigurations, and workspace planning activities.
Consult with building management, security, contractors, and service providers regarding maintenance and operational requirements.
Support or manage office access, security cards, parking assignments, and landlord-related requests.
Oversee office inventory, supplies, furniture, and equipment procurement.
Oversee the readiness of meeting rooms, collaboration spaces, and client-facing areas.
Support or coordinate logistics for office events, client meetings, training sessions, and leadership meetings.
Support after-hours and special event requirements when necessary.
Function as a key member of the office Health and Safety Committee.
Support emergency preparedness, workplace inspections, evacuation procedures, and incident reporting.
Support the Manager of Administration with the Business Continuity Plan (BCP) documentation and support testing activities.
Support or manage operational budgets, purchase orders, invoices, and expense tracking.
Obtain quotes and negotiate with suppliers and service providers.
Monitor vendor performance and ensure services are delivered in a cost-effective manner.
Identify opportunities for operational efficiencies and cost savings.
Develop, document, and continuously improve operational processes and procedures.
Analyze operational trends and recommend improvements to enhance service delivery.
Support regional and national initiatives, workplace projects, and operational programs.
Prepare reports, metrics, and updates for leadership as required.