Operations Coordinator, Rare Books and Special Collections

University of Notre Dame•Notre Dame, IN

23h•Onsite

About The Position

Located within the Hesburgh Libraries, the Operations Coordinator, Rare Books and Special Collections oversees, maintains, and improves operational workflows for Rare Books and Special Collections, including stacks management and maintenance, reference services and user services, and use and management of departmental spaces for teaching and programming. Also responsible for monitoring adherence to policies and procedures, as well as hiring, training, and supervising student workers. Serves as the stacks manager for Hesburgh Libraries’ rare collections; coordinates shelving and maintenance of the materials; and develops strategies for effective and logical use of available shelving and space for incorporating new collections. The ideal candidate will be highly adaptable, genuinely enjoy working in a fast-paced environment, consistently deliver high-quality results during fast-paced work cycles, and possess exceptional flexibility and a willingness to pivot seamlessly when project priorities shift.

Requirements

Associate’s Degree or equivalent combination of education and relevant experience
1 – 3 years of experience in libraries, archives, museums, customer service, operations support, or related environments
Strong organizational, communication, and problem-solving skills
Ability to manage multiple responsibilities and work independently
Familiarity with library processes, workflows, or collections management practices
Ability to maintain accurate records and provide dependable operational support, including management of time-sensitive responsibilities
Ability to establish and maintain effective working relationships with colleagues and library users
Demonstrated attention to detail and commitment to maintaining secure and functional collections environments

Nice To Haves

Bachelor’s Degree
Experience in special collections, archives, or stacks management
Highly adaptable
Enjoys working in a fast-paced environment
Consistently delivers high-quality results during fast-paced work cycles
Exceptional flexibility and a willingness to pivot seamlessly when project priorities shift
Presents a welcoming, helpful demeanor as the visible face of Rare Books and Special Collections for students, faculty, and visitors.

Responsibilities

Manage daily operations of the department and coordinate support for all operational functions as needed, including student staffing.
Oversee and maintain rare stacks and materials, collect and analyze data related to stacks and space usage, and provide support for collections through processing and assistance with cataloging and acquisitions workflows.
Oversee user services functions and provide general reference and research support services, including assisting with duplication requests.
Monitor adherence to policies and procedures.
Hire, train, and supervise student workers.
Coordinate shelving and maintenance of rare materials.
Develop strategies for effective and logical use of available shelving and space for incorporating new collections.