Operations Coordinator/Office Manager

Aston Carter • Gaithersburg, MD

4d • $34 - $38 • Onsite

About The Position

The Operations Coordinator is responsible for supporting payroll administration, apprentice tracking, onboarding, employee records, office operations, vendor coordination, and general administrative functions. This role serves as the administrative hub for workforce coordination and office operations and is not intended to function as a traditional HR Manager position.

Requirements

• At least 3 years of experience in an office management, or operations roles.
• Strong organizational and follow-up skills.
• Excellent attention to detail.
• Proficiency with Microsoft Office.
• Ability to manage multiple priorities.
• Strong communication skills.
• Candidates are expected to be local to the area to ensure a manageable commute.

Responsibilities

• Provide payroll support and timekeeping administration.
• Facilitate new hire onboarding and manage employee paperwork.
• Maintain personnel files and employee records.
• Track apprentice schooling, attendance, and progress.
• Oversee license, certification, and training record tracking.
• Administer PTO and generate workforce reports.
• Coordinate office supplies, coffee service, uniforms, and vendors.
• Schedule meetings and manage office administration tasks.
• Support benefits and workers' compensation administration.
• Coordinate recruiting efforts and schedule interviews.
• Provide administrative support for company leadership.
• Engage in special projects and process improvement initiatives.

Benefits

• health insurance
• a 401(k) retirement plan
• paid time off
• paid holidays
• company-paid training
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed