Office Operations Coordinator
About The Position
The Office Coordinator is responsible for supporting daily field operations, project scheduling, client communication, and administrative coordination for Advanced GPR’s Ground Penetrating Radar, utility locating, concrete scanning, concrete coring, and specialty construction services. This position serves as a key point of communication between field technicians, the Office Manager, clients, vendors, and project contacts to help ensure jobs are scheduled accurately, information is documented properly, and projects are completed safely, efficiently, and on time. The ideal candidate will be dependable, organized, detail-oriented, comfortable working in a fast-paced construction office environment, and able to communicate clearly with both office staff and field crews. This role requires strong follow-through, the ability to manage changing priorities, and comfort using Apple devices, Google Workspace, and construction-related systems.
Requirements
- Strong organizational and communication skills.
- Ability to manage multiple projects simultaneously.
- Experience working with CRM and scheduling software.
- Proficient with Google Workspace, Apple devices, and cloud-based software.
- Valid driver's license with acceptable driving record.
- Ability to work independently and make sound decisions in a fast-paced environment.
Nice To Haves
- Project Coordination
- Scheduling
- Client Communication
- Problem Solving
- Team Leadership
- Time Management
- Contract Administration
- Construction Operations
- CRM Management
- Report Review and Documentation
- Apple device management
- JAMF software
- Certificate of Insurance COI
Responsibilities
- Help coordinate daily field schedules and technician assignments.
- Monitor project progress and communicate updates to clients and management.
- Ensure crews have the necessary equipment, materials, and project information.
- Assist with project planning and resource allocation.
- Support management emergency and after-hours service requests as needed.
- Support projects from initial client request through project completion.
- Review scopes of work, contracts, and project requirements.
- Track project milestones, deliverables, and deadlines.
- Help coordinate with subcontractors, vendors, and clients.
- Assist with change orders and project documentation.
- Maintain professional communication with clients.
- Address project concerns and service requests.
- Provide project status updates and follow-up communication.
- Support business development and client retention efforts.
- Support team with scheduling client lunch & learn meetings.
- Maintain project records within Zoho CRM and company systems.
- Review reports, work orders, and field documentation.
- Support proposal preparation and estimating activities.
- Assist with equipment tracking and fleet coordination.
Benefits
- Competitive pay
- Steady work
- Paid training
- Opportunities for growth
- 401(k) retirement plan after one year of employment for eligible employees
- Hands-on experience in a specialized construction field
- Exposure to advanced technology and equipment
- Opportunity to grow with a company that values reliability, professionalism, and long-term team members
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
