Office Operations Coordinator

KEV Group • Toronto, ON

2d • Hybrid

About The Position

This is a hands on, high visibility contract role that keeps KEV's offices running and its people supported while we grow. You'll be the person everyone counts on for the day-to-day — the reason meetings start on time, the kitchen is never empty, visiting teams feel looked after, and two brand-new offices open without a hitch. Reporting to the Office & Employee Experience Manager, you'll own office operations across our Toronto locations and help keep the experience consistent for on-site and remote KEVites alike. Why this role exists: as KEV scales, this is the day-to-day layer that keeps everything running smoothly. When it works well, the whole team is freed up to build programs and improve the employee experience.

Requirements

• You've kept a busy workplace running and genuinely enjoy being the person who makes things work.
• You're organized and detail-oriented — nothing slips, and you build simple systems so it stays that way.
• You manage vendors and logistics with confidence, and you treat budgets and deadlines as your own.
• You're calm under pressure and great at triaging competing requests without dropping the ball.
• You're warm, responsive, and service-minded — people trust you to look after them.
• You spot ways to make things more consistent and better, and you act on them.

Nice To Haves

• experience supporting multiple offices
• opening new spaces
• working in a fast-growing company

Responsibilities

• Own the day-to-day. Keep offices clean, stocked, and running — supplies, snacks, kitchen, and general upkeep.
• Be the go-to. Field employee requests related to the office and resolve them quickly and warmly.
• Coordinate vendors. Manage cleaning, coffee, maintenance, and deliveries end to end.
• Run the logistics. Handle room setup, catering, and materials for meetings and events.
• Support the team. Provide reliable admin support for leadership and visiting teams.
• Stand up new spaces. Help open and set up new office locations.
• Create consistency. Keep the office experience aligned across all locations and for remote employees.

Benefits

• Competitive compensation
• Meaningful benefits
• Retirement Savings Support – company-matched programs, including RRSP matching in Canada and 401(k) contributions in the U.S.
• Flexible PTO – close to 4 weeks of vacation and a company-wide holiday closure
• Office perks – fully stocked snack bar and occasional catered lunches

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed