Operations Coordinator-Heavy Civil

Kimmel & Associates • Los Angeles, CA

6d • $100,000 - $125,000 • Onsite

About The Position

The Operations Coordinator will manage daily coordination between management, project teams, field personnel, customers, subcontractors, vendors, and equipment service providers. This is an operations-focused role—not a traditional administrative or dispatcher position. The coordinator will oversee scheduling, personnel, equipment, maintenance, subcontractors, customer needs, and project documentation.

Requirements

• 5+ years of experience in construction operations, project coordination, fleet/equipment management, or a similar role.
• Heavy civil, public works, general contracting, equipment rental, or related industry experience preferred.
• Experience coordinating multiple projects, crews, customers, subcontractors, and equipment.
• Knowledge of construction or heavy equipment and equipment maintenance.
• Strong scheduling, organizational, communication, and follow-through skills.
• Ability to solve problems independently and adjust priorities quickly.
• Comfortable working directly with field personnel, customers, mechanics, vendors, and subcontractors.
• Proficiency with Microsoft Outlook, Excel, Word, and related software.

Nice To Haves

• The ideal candidate is a proactive operations professional, not an order taker. They should be comfortable taking a customer or project request, determining the resources needed, coordinating personnel and equipment, monitoring execution, resolving issues, and ensuring the job is properly documented.

Responsibilities

• Coordinate daily crews, equipment, trucks, subcontractors, and project schedules.
• Ensure personnel and equipment are available and properly assigned.
• Adjust schedules as project conditions and customer needs change.
• Identify potential scheduling conflicts, equipment shortages, and operational issues.
• Manage equipment maintenance, repairs, inspections, and preventive-maintenance schedules.
• Coordinate with mechanics, dealerships, vendors, and equipment service providers.
• Track equipment availability, downtime, repairs, and maintenance history.
• Serve as a key operational contact for customers and project teams.
• Coordinate subcontractors, equipment rentals, vendors, and outside resources.
• Maintain project schedules, work orders, tickets, and operational documentation.
• Assist with billing, project closeout, and required project documentation.

Benefits

• Highly competitive executive compensation package ($100,000-$125,000)
• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan with company contributions
• Paid vacation, holidays, and personal time off
• Professional development, executive leadership training, and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed