Operations Coordinator, Food & Beverage

Flow • Flow Fort Lauderdale, FL

5d • Onsite

About The Position

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

We're building the operational backbone of our Food & Beverage work across multiple locations. In this role, you'll create structure, improve how we work, and coordinate our daily operations. You'll oversee staffing and hiring, keep our systems running smoothly, organize our information, manage projects, and ensure everyone's communicating. We're looking for someone who's organized, proactive, detail-oriented, and genuinely passionate about hospitality, good food, and doing things well.

Requirements

• 2-3 years food & beverage management or hospitality operations.
• Passion for healthy food, wellness, and hospitality.
• Hands-on Toast POS experience including menus, pricing, product management, and reporting.
• Exceptional organizational and project management skills.
• Strong communication and follow-through.
• Detail-oriented with a strong sense of accountability.
• Comfortable working cross-functionally across departments.
• Advanced proficiency with Google Workspace and Microsoft Office.
• Ability to thrive in a fast-paced, evolving environment.
• Must be able to commute and travel between Flow properties, including Flow Miami, Flow Brickell, Flow Wynwood, and Flow Fort Lauderdale.

Responsibilities

• Staffing & Team Coordination: Partner with leadership and HR to coordinate hiring, schedule interviews, onboarding, and training, track staffing needs across our locations, maintain employee records and onboarding documentation, and coordinate uniforms, training schedules, and coverage.
• Operational Coordination: Maintain operational task lists and follow up on pending items, coordinate communication across kitchens, cafés, grocers, logistics, purchasing, marketing, and leadership, prepare meeting agendas and action items, and support implementation of new operational procedures and standards.
• Systems & Administrative Management: Maintain SOPs, operational manuals, and training documents, organize digital files and operational trackers, and manage Toast POS updates, product setup, pricing, menus, and data accuracy.
• Purchasing & Inventory Support: Manage purchase orders, vendor communication, invoices, deliveries, inventory reports, and ordering schedules, and track COGS and maintain operational documentation.
• Project Management: Coordinate timelines for operational initiatives and follow up with vendors, contractors, suppliers, and internal teams, and track permits, construction, and projects through completion.
• Event & Marketing Support: Coordinate logistics for events, promotions, product launches, and community activations with our marketing team.
• Compliance & Standards: Maintain food safety documentation, licenses, and operational records across all locations, upholding company standards.

Benefits

• Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits.
• On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• PTO and paid holidays.
• 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
• Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed