Operations Coordinator-F&B Admin

Omni Hotels & Resorts•Carlsbad, CA

19h•Onsite

About The Position

This position is responsible for assisting the Food and Beverage department in administrative duties relevant to the daily operations.

Requirements

Must possess excellent communication and organizational skills with ability to multitask and prioritize.
Must be proficient in Microsoft Excel, Word and Outlook with an ability to quickly learn new systems and programs.
Ability to type a minimum of 50 WPM with accuracy required.
High school diploma or GED required.
1 year basic administrative background and experience preferred.
Must be a self-starter and possess a positive, team-oriented attitude.

Responsibilities

Keep current, all files, reader files, status changes, personnel requisitions and employee posters, vacation, leave (eg. Medical Leave) open positions, termination paperwork, purchase order checkbook and gratuity posting.
Maintain and confirm accuracy of BEO book. Ensure it is organized before attending the meeting. Pick up the BEO distributions daily as needed.
Add changes and guarantees to event orders accurately based on email, change log, ect. and make any necessary adjustments to staffing. Ensure all information is transferred accurately. Transpose Pre-Con notes.
Keep all reports, memos and all correspondence required of the Food and Beverage department, current and up to date. Distribute and log assignments, departmental and employee files. File daily BEOs, audit checks and resumes.
Maintain office supply inventory.
Create forms, templates and documents. Data entry.
Input Schedules for Restaurants, Banquets, Culinary and Stewarding as provided by department leadership.
Create payroll reports, adjustments and maintain sign in/sign out forms; assist in closing of payroll ensuring accuracy and compliance.
Balance Tips for Restaurants and Outlets.
Creating food, beverage, wine, directional and door signage, table numbers, menus and tents and any other client requests.
Coordinate communication with other departments; ensure Special requests and VIP needs are communicated. Follow up.
Check off the office logbook and making sure all tasks for the day are done.
Create food, beverage, wine, directional signage and table numbers as requested.
Maintain restaurant menus ensuring files are accurate, up to date and presentable.