Operations Coordinator - Administrative

Wharton-Smith • Palm Beach Gardens, FL

1d • Onsite

About The Position

Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Palm Beach Gardens, FL area. This role provides essential administrative support to project teams, including the Project Manager, Project Engineer, and Superintendent. The position involves utilizing project management software for various functions such as generating and tracking subcontracts, purchase orders, and bonds. Additionally, the role requires using departmental software for research and report review, maintaining project documents, and assembling supporting documents for project manuals. The candidate will also perform routine internet functions and other general office duties as needed.

Requirements

• Excellent organizational and problem-solving skills.
• Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Must have the ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are also essential.
• Possess a valid driver’s license.
• Reliable and professional demeanor.

Nice To Haves

• Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
• Knowledge of RedTeam Software is a plus.

Responsibilities

• Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
• Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Ability to access and perform routine functions on the Internet.
• Other administrative and general office duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees