Coordinator for Administrative Operations

University of Maryland•College Park, MD

About The Position

Organization's Summary Statement: Reporting to the Administrative Operations & Organizational Development, the Coordinator for Administrative Operations is a key operational support for Stamp. The position is embedded in the Administrative Operations team, which comprises various functions including, but not limited to, HR, payroll, strategic planning, training/development, and business/finance staff, and works on projects and initiatives related to these functional areas. This position works independently, under general guidance. It is not closely supervised and must be able to make decisions and use independent judgment. The core duties of this role include: --Conducting full oversight of the payroll, timekeeping, and onboarding logistics for all staff and new hires in Stamp (approximately 100 full-time and 30 graduate student staff and 400 undergraduate student staff) using Workday. --Acting as the primary contact for onboarding affiliates and managing their status with Stamp vendors to resolve staffing or building-related issues. --Serving as the primary HR Rep for Stamp for meetings with UHR and advising the Assistant and Associate Directors on operational needs based on staffing issues and pending HR changes. --Troubleshooting Workday issues and accommodation needs for Stamp staff as they arise. --Overseeing parking logistics (codes, assignments, department reps, etc.) for Stamp and Stamp Administrative Offices. --Serving on departmental committees as related to an HR function or as requested. --Act as a conduit of information/communication between Stamp and other campus units, such as the Office of the Vice President, departments of the Division of Student Affairs, and the Department of Transportation Services (DOTS); as well as update all internal and external websites and dashboards regularly. --Supporting general administrative operations of Stamp. --Provide administrative support to searches within Stamp, including communication, scheduling, job fair, and travel support. --Hire, train, and supervise front desk Human Resource Assistant student employees and their work in the STAMP administrative offices --Other duties as assigned.

Requirements

Bachelor’s degree from an accredited college or university.
One (1) year of professional secretarial, clerical, coordinator, or administrative experience.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of clerical and administrative procedures and systems such as filing and record-keeping.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multitask and prioritize assignments.

Nice To Haves

Strong attention to detail
Ability to connect systems and processes to understand the bigger picture
Ability to work independently
Workday and/or HR experience
Ability to learn and adapt to new technologies and systems

Responsibilities

Conducting full oversight of the payroll, timekeeping, and onboarding logistics for all staff and new hires in Stamp (approximately 100 full-time and 30 graduate student staff and 400 undergraduate student staff) using Workday.
Acting as the primary contact for onboarding affiliates and managing their status with Stamp vendors to resolve staffing or building-related issues.
Serving as the primary HR Rep for Stamp for meetings with UHR and advising the Assistant and Associate Directors on operational needs based on staffing issues and pending HR changes.
Troubleshooting Workday issues and accommodation needs for Stamp staff as they arise.
Overseeing parking logistics (codes, assignments, department reps, etc.) for Stamp and Stamp Administrative Offices.
Serving on departmental committees as related to an HR function or as requested.
Act as a conduit of information/communication between Stamp and other campus units, such as the Office of the Vice President, departments of the Division of Student Affairs, and the Department of Transportation Services (DOTS); as well as update all internal and external websites and dashboards regularly.
Supporting general administrative operations of Stamp.
Provide administrative support to searches within Stamp, including communication, scheduling, job fair, and travel support.
Hire, train, and supervise front desk Human Resource Assistant student employees and their work in the STAMP administrative offices
Other duties as assigned.