Operations Coordinator - Administrative

Wharton-Smith • Palm Beach Gardens, FL

1d

About The Position

Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Palm Beach Gardens, FL area.
Job Description
Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
Utilize other departmental software to research and review reports.
Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
Maintain project documents within the project management software and project files.
Gather and assemble supporting documents for project manuals.
Ability to access and perform routine functions on the Internet.
Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
Knowledge of RedTeam Software is a plus.
Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements
Excellent organizational and problem-solving skills.
Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
Ability to work independently and in a fast-paced team environment with limited supervision.
Detail-oriented and self-motivated.
Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
Must have the ability to comply with applicable department policies, procedures, rules and regulations.
Proficient in Microsoft Word, Excel, and Outlook.
Proficient in copying/moving files and creating directories in a Windows environment.
Attention to detail and math skills are also essential.
Possess a valid driver’s license.
Reliable and professional demeanor.
Equal Opportunity Employer/Veterans/Disability
Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).
Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.

Requirements

• Excellent organizational and problem-solving skills.
• Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Must have the ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are also essential.
• Possess a valid driver’s license.
• Reliable and professional demeanor.

Nice To Haves

• Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
• Knowledge of RedTeam Software is a plus.

Responsibilities

• Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
• Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
• Utilize other departmental software to research and review reports.
• Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Ability to access and perform routine functions on the Internet.
• Other administrative and general office duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees