Operations Coordinator - Administrative

Wharton Smith Inc • Palm Beach Gardens, FL

18h • Onsite

About The Position

Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Palm Beach Gardens, FL area. This role provides administrative support to project teams, including the Project Manager, Project Engineer, and Superintendent. The position involves utilizing project management software to generate and track subcontracts, purchase orders, bonds, and other functions. Additionally, the role requires using departmental software for research and report review, maintaining project documents, assembling supporting documents for project manuals, and performing routine internet functions. Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus, as is familiarity with RedTeam Software. Other administrative and general office duties may also be assigned.

Requirements

• Excellent organizational and problem-solving skills.
• Ability to prioritize and manage multiple projects simultaneously.
• Ability to proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills.
• Possess a valid driver’s license.
• Reliable and professional demeanor.

Nice To Haves

• Knowledge of processing Owner Direct Purchase purchases.
• Knowledge of MBE reporting.
• Knowledge of RedTeam Software.

Responsibilities

• Provide administrative support to project teams (Project Manager, Project Engineer, Superintendent).
• Utilize project management software to generate and track subcontracts, purchase orders, bonds, and other functions.
• Utilize departmental software to research and review reports.
• Review own work for accuracy, thoroughness, and neatness.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Perform routine functions on the Internet.
• Handle other administrative and general office duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees