Operations Administrative Coordinator

Pye-Barker Fire & Safety • King of Prussia, PA

1d • Onsite

About The Position

The Operations Administrative Coordinator performs a variety of administrative and operational support tasks to ensure the smooth and efficient operation of the organization. This role provides direct support to the Operations Department and works closely with Sales, Installation, and other departments to ensure accuracy, timeliness, and compliance with company standards.

Requirements

• Associate or Bachelor’s degree, or equivalent combination of education and relevant work experience.
• Ability to greet visitors, clients, and colleagues in a friendly, professional manner.
• Minimum typing speed of 50 words per minute.
• Strong proofreading and attention-to-detail skills.
• Proficiency in Microsoft Office Suite or similar software.
• Basic knowledge of office equipment, clerical procedures, recordkeeping, and filing systems.
• Ability to work independently, identify challenges, and solve problems effectively.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.

Responsibilities

• Manage the Pre-Approval process for jobs, ensuring all recurring details are accurate prior to approval.
• Process contracts by reviewing and ensuring compliance with Pye Barker standards.
• Generate, maintain, and update Master Agreements.
• Distribute pre-approval documentation to appropriate personnel for review and communicate with the Sales team regarding required changes until final approval is obtained.
• Respond to operations-related phone calls and emails promptly and professionally.
• Assist with installation scheduling as needed to support operational efficiency.
• Perform data entry and maintain accurate records for the Operations Department.
• Provide support to other departments as business needs require.
• Assist with customer relations, ensuring a positive and professional customer experience.
• Perform other duties as assigned by management.
• Adhere to the Company Code of Conduct, Confidentiality Agreement, and Safety Policies.
• Perform additional duties as assigned to support organizational objectives.

Benefits

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees