(NEX PORTSMOUTH SCOTT CENTER) OPERATIONS CLERK

NEXCOM•Portsmouth, VA

About The Position

Performs a variety of duties related to accounting and control of retail and service operations. The role supports assigned services and general expense departments by processing invoices and payment documents, researching accounting discrepancies, preparing and distributing operational reports, and maintaining records. It also monitors concessionaire and contractor performance and sales, handles purchasing and utility-related tasks, manages monthly services inventory sheets, and coordinates with associates, vendors, the Corporate Accounting Center, and contractors.

Requirements

At least 1 year of progressively responsible clerical or office work demonstrating the ability to perform satisfactorily at the grade level of the position.
At least 1 year of progressively responsible clerical or administrative support experience, or experience in a related area demonstrating the ability to perform the work of the position.
Education substitution: 1–2 years of academic study above the high school level may be substituted for each 6 months of the required general and specialized experience.

Responsibilities

Perform accounting functions for assigned services and general expense departments.
Receive invoices for service merchandise, supplies, and expense items; create RGRs in ARMS and coordinate payment with the Corporate Accounting Center (CAC).
Coordinate and research delinquent payment problems with vendors and the CAC.
Process monthly journal entries to allocate charges to the appropriate department, NEX, and other accounts.
Research accounting discrepancies by examining purchase journals and accruals; identify incorrect departmental charges, duplicate payments, and erroneous or missing accruals; initiate corrective action with CAC.
Compile and distribute daily and monthly sales, inventory, and payroll reports comparing current results with plan and prior-year results, by department, location, and cumulative NEX.
Gather data for reports from sources such as sales audit, location supervisors, and payroll; review reports and research problems or discrepancies.
Maintain files of NEX contracts and concessionaires; monitor contractor performance for adherence to contract terms, document and follow up on problems, monitor and record sales, and draft contractor performance evaluations.
Purchase office and service supplies using an IMPAC card; provide funding documents for work performed by PWC; process utility bills and compute accruals; invoice contractors for their share of charges as applicable; coordinate AT&T telephone work requests.
Distribute, track, extend, and reconcile monthly services inventory sheets.
Maintain documents, records, logs, and files related to service and expense accounting.
Receive and distribute incoming mail and send outgoing messages.
Coordinate work with sales floor associates, vendors, the Corporate Accounting Center, and contractors.