(NEX PORTSMOUTH SCOTT CENTER) OPERATIONS CLERK

NEXCOM•Portsmouth, VA

About The Position

The Operations Clerk performs accounting and control duties for retail and service operations. The role handles accounting tasks for assigned services and general expense departments, processes invoices and payments, researches discrepancies, and prepares and distributes sales, inventory, and payroll reports. It also maintains contract and accounting records, monitors concessionaire and contractor performance, assists with purchasing and utility billing, and coordinates with associates, vendors, contractors, and the Corporate Accounting Center.

Requirements

One year of progressively responsible clerical or office work demonstrating the ability to perform satisfactorily at the position's grade level.
One year of progressively responsible experience performing clerical or administrative support duties, or related experience demonstrating the ability to perform the work of the position.
Alternatively, one to two years of academic study above the high school level may be substituted for each six months of the one year of general and one year of specialized experience.

Responsibilities

Perform accounting functions for assigned services and general expense departments.
Receive invoices for service merchandise, supplies, and expense items; create RGRs in ARMS and coordinate payment with the Corporate Accounting Center (CAC).
Coordinate and research delinquent payment problems with vendors and the CAC.
Process monthly journal entries to allocate charges to the appropriate department or NEX account.
Research accounting discrepancies by examining purchase journals and reviewing accruals; identify incorrect departmental charges, duplicate payments, and erroneous or missing accruals; initiate resolution with the CAC.
Compile and distribute daily and monthly sales, inventory, and payroll reports by department, location, and cumulative NEX, comparing results with plan and prior-year results.
Gather reporting data from sources including sales audit, location supervisors, and payroll; review reports and research problems or discrepancies.
Maintain files of NEX contracts and concessionaires; monitor contractor performance and sales for compliance with contract terms and proper payment to NEX; document and follow up on issues; draft contractor performance evaluations.
Purchase office and services supplies using an IMPAC card; provide funding documents for work performed by PWC; process utility bills and compute accruals; invoice contractors for their applicable share of charges; coordinate AT&T telephone work requests.
Distribute, track, extend, and reconcile monthly services inventory sheets.
Maintain documents, records, logs, and files relating to service and expense accounting.
Receive and distribute incoming mail and send outgoing messages.
Coordinate work with sales floor associates, vendors, the Corporate Accounting Center, and contractors.