Operations Clerk

U.S. Courts•Tx, TX

2d•Onsite

About The Position

The U.S. District Court for the Western District of Texas is recruiting for the position of Operations Clerk in El Paso, Texas. The incumbent performs various functions and is responsible for maintaining and processing case information from opening to final disposition, in accordance with approved internal controls, procedures, and rules. The incumbent performs docketing, noticing, managing the progression of cases, maintaining official case records, monitoring the completion of required procedural steps, reviewing filed documents to determine conformity, and taking appropriate action, ensuring all orders and automated entries are appropriately and accurately docketed.

Requirements

Two years of progressively responsible administrative work experience, preferably in a legal environment.
Excellent customer service, communication, and organizational skills.
Attention to detail and accuracy, and ability to perform quality control.
Interact effectively and appropriately with others as a team.
Must be able to process a high volume of paperwork, the ability to multi-task, and prioritize and manage own workload.
Experience which reflects the ability to work under pressure and deal with change.
Proficient data entry skills.
Must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provides frontline customer support by answering telephone inquiries and providing procedural information to internal users, attorneys, and the public.
Assist customers at the Intake counter.
Accept documents, inform customers of required court fees, receive payment and issue receipts.
Secure cash register funds and balance drawer by end of day.
Receives and reviews incoming documents for conformity with appropriate rules, practices, and court requirements.
Files and routes documents to proper office or person after acceptance.
Verifies lawyers’ eligibility to practice before the court.
Furnishes information to a wide variety of people within and outside of the court.
Maintains the integrity of case files by monitoring proper access to records.
Notifies appropriate chambers staff and Clerk's office staff of emergency filings.
Makes summary entries of documents and proceedings on the electronic filing system docket including pleadings, petitions, motions, complaints, minutes, appeals, and orders.
Conducts thorough quality control of automated entries, ensuring appropriate scanning and for proper linking of documents.
Prepares and transmits to appropriate parties such items as: notices, judgments, and orders.
Answers phone and in-person inquiries from judges, chambers staff, members of the bar, and the public.
Conducts thorough quality control of lawyer- opened civil and criminal cases including complaints, indictments, and petitions.
Opens cases upon receipt of initiating documents, such as complaints, indictments, or petitions and closes cases upon receipt of terminating documents, for example, judgments and closing orders.
Other duties will be assigned and might include limited finance duties, processing mail, and archive/record management.