Operations Associate

Explore Schools•New York, NY

44d•$50,000 - $60,000•Onsite

About The Position

Explore Schools is a network of public charter schools providing 1,700 students in Brooklyn with the outstanding education they deserve. Our goal is to provide students with curriculum and instruction that is both standards-aligned and culturally responsive. Our approach is designed to provide the conditions that nurture students as critical thinkers and natural problem-solvers. As an organization we are committed to engaging in work that disrupts and roots out systems and structures that perpetuate white supremacy. We intentionally seek to build and maintain a diverse and talented team that reflects the backgrounds and experiences of our students and creates an inclusive environment for all employees. We believe that all children can learn when immersed in a rich environment full of high expectations, rigorous academics, and caring, committed adults. We believe equity and excellence are not mutually exclusive—we can meet the needs of all students in our schools, while actively engaging parents and driving toward excellent academic results. We believe it is both our privilege and responsibility to help close the opportunity gap in the Brooklyn community.

Requirements

Strong organizational skills
Demonstrated track record of navigating challenging demands swiftly, thoughtfully and in a detailed manner.
Dedicated to working in communities that have historically been underserved and under-resourced
Committed to thoughtfully engaging in identity work necessary to take a culturally responsive approach to pedagogy and relationship-building with students and colleagues
The desire to create and maintain a safe, secure, efficient, and sustainable school environment
A willingness to go above and beyond to support our mission
Strong technical computer skills
A steadfast commitment to collaboration and teamwork
Professional integrity, flexibility, and a reflective attitude
The ability to execute tasks efficiently and with a sense of urgency and attention to detail
The ability to work with and manage others up, down and sideways.
The ability to execute and communicate in a direct and sensitive fashion
The ability to bend, squat, climb stairs frequently and lift up to 20 pounds
Experience with Microsoft Suite (Word, PowerPoint, Excel)
Some familiarity with Microsoft Excel and data management

Nice To Haves

Bachelor’s Degree, preferred
Prior related experience, preferred

Responsibilities

Coordinate student recruitment and enrollment efforts, including engagement with prospective and new families
Manage student registration and record-keeping (both physical and digital files)
Coordinate services with external partners related to meals, transportation, safety, health, etc.
Assist with non-instructional student systems and processes such as attendance, schoolwide systems (breakfast, lunch, recess, and dismissal), family meetings and conferences, events, assemblies and more.
Ensure the safety of students (e.g. support with building-wide preparation for emergencies and participate in school safety meetings, etc.)
Support vision to actualize a Main Office culture that provides high quality, warm, professional customer service to all stakeholders.
Main Office duties include reception, printing & copying, mail and shipments, family communication, staff communication, filing, data entry, etc.
Provide the leadership team with administrative and ad hoc support as needed (e.g. organizing staff appreciation initiatives, coordinating surveys, coordinating professional development, etc.)
Contribute to the overall success of the school and the network by welcoming related, different, and new requests; remaining aware of the demands on others and volunteering to help without being asked, as appropriate/ possible
Coordinate space and facilities requests and needs, including booking permits and distribution of keys
Ensure leadership’s vision for physical climate, branding and beautification are met.
Work with co-located teams, custodial staff, school safety and other building stakeholders
Ensure the custodial staff are meeting expectations, such as physical safety compliance, cleaning, repairs, permits, events and physical climate.
Assist with and/or coordinates moving and lifting of boxes and other deliveries, small scale repair and maintenance needs, and set-up and cleaning of spaces
Manage purchasing, organizing and restocking of supplies and materials
Coordinate usage & maintenance of machines (e.g. copiers, poster machines, laminators)
Assist with technology (e.g. liaising with IT vendor, navigating systems, basic tech support, maintaining tech inventory, tech distribution, etc.)

Benefits

Competitive salary
Paid time off
Network shutdown days
Considerable matching of retirement contributions
Comprehensive benefits plan, covering up to 95% of the cost for employees and their families
Dental and vision plans
Employer paid disability and life insurance
Parental leave benefits
Flexible spending account options
Generous vacation time
Paid holidays
Professional development
Continuing education scholarships
Referral bonuses
Employee assistance program (EAP)
Childcare assistance
403(b) retirement plan with employer matching
Flexible and reflective leadership: dedicated to staff development, team cohesion, and shared responsibility for decision-making, development, and team-wide priorities
Driven and passionate colleagues who contribute to a professional and collaborative work environment
Opportunities to sit on various committees and participate in initiatives central to key organizational decisions and strategic planning
Professional development: weekly PD, year-round retreats and trainings, and ongoing coaching by professionals
Continued education support: staff are eligible to receive scholarship funds towards qualifying certification costs or higher education tuition
A flexible work environment with the ability to choose your work location during non-student hours 1-3 days a week when possible, all within a structured 45-hour work week.