Operations Associate, Scientific Communications

Tempus AI•Chicago, IL

15h•Remote

About The Position

Tempus is seeking an Operations Associate to join its Scientific Communications (SciComms) team. This role will manage the end-to-end operational engine for scientific/clinical publications and presentations. The Associate will be responsible for the day-to-day management of digital infrastructure, ensuring the publication management system, communication channels, and document repositories are accurate and up-to-date. The role involves collaborating with PhD-level scientific writers and researchers, leading technical logistics of the publication lifecycle, and removing administrative friction. The Associate will also have the opportunity to work with interdisciplinary teams including research scientists, medical professionals, medical science or scientific affairs liaisons, and commercial and academic partners to streamline the sharing of research insights.

Requirements

2+ years of experience in scientific/medical communications or clinical operations setting.
Growth mindset and high level of commitment to learning and managing project management tools (e.g., Coda).
Exceptional attention to detail and organizational skills.
Familiarity with the manuscript submission process and ability to apply journal-specific requirements.
Clear and effective communication skills; Professional diplomacy when interfacing with internal and external collaborators.

Nice To Haves

Project Management Professional (PMP) a plus but not required if the candidate has direct experience.
Familiarity with GPP/ICMJE guidelines and Creative Common licenses.
Familiarity with scientific communication and/or research ethics tools.
Experience with the Google Workspace suite for document organization.

Responsibilities

Maintain the publication tracking system, slack integrations, and Google Drive repositories to ensure data synchronization and facilitate communication across the organization.
Partner with scientific writers to lead publication execution logistics, portal management, and document reformatting to meet journal/conference standards.
Own the updates and maintenance of our public-facing publication webpage, ensuring it serves as a live, accurate showcase of the organization's scientific contributions.
Monitor publication and relevant industry alerts to maintain a comprehensive publication archive.
Champion process improvements by identifying workflow inefficiencies and building automated solutions to streamline conference and publication output and reporting.
Manage publisher subscriptions and publication-related listservs.