Operations Assistant

EBC Inc.

16d•Onsite

About The Position

For over 50 years, the building team has delivered countless construction projects, known for high quality, adherence to industry standards, and pursuit of environmental certifications. Engineers, architects, and specialists work diligently to meet deadlines and exceed customer expectations, enhancing community well-being. The team excels in erecting various structures, including office buildings, hospitals, educational establishments, residential buildings, hotels, shopping centers, factories, and sporting/cultural centers, utilizing state-of-the-art tools and an innovative collaborative approach. The company is seeking an Operations Assistant to support the Regional Vice President - Building, based at their Mississauga office. This role provides administrative and operational support, acting as a key partner in managing daily business activities, coordinating projects and priorities, and supporting technical and operational workflows within a fast-paced construction environment. The ideal candidate is highly organized, proactive, and capable of handling both executive support and complex operational responsibilities.

Requirements

3–7+ years of experience in an administrative, operations, or project coordination role (construction or related industry preferred)
Strong organizational and time management skills with the ability to manage competing priorities
Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools
Ability to understand and work with technical and financial project information
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Self-starter with a proactive, problem-solving mindset

Nice To Haves

Anticipates needs rather than reacting to requests
Comfortable working with both field teams and corporate leadership
Able to translate high-level direction into actionable next steps
Strong follow-through and accountability
Thrives in a fast-paced, dynamic environment

Responsibilities

Manage VP’s calendar, scheduling, and meeting coordination across multiple projects and stakeholders
Coordinate travel, site visits, and logistics
Prepare agendas, presentations, and meeting materials
Take meeting notes and track action items to completion
Screen and prioritize communications, including emails and calls
Handle confidential and sensitive information with discretion
Assist in tracking project performance metrics, budgets, and key deliverables
Support preparation and review of reports (e.g., project status reports, financial summaries, dashboards)
Coordinate with project managers, site teams, and corporate functions to gather and organize information
Help manage workflows, ensuring priorities are aligned and deadlines are met
Support contract administration tasks, document control, and compliance tracking
Assist with bid/tender documentation and internal approvals where required
Act as a liaison between the VP and internal/external stakeholders
Help drive follow-ups on strategic initiatives and operational priorities
Coordinate internal meetings, leadership reviews, and project updates
Identify process inefficiencies and support continuous improvement efforts
Assist in onboarding new team members and coordinating team communications
Support execution of special projects and high-priority initiatives
Conduct basic research, data analysis, and preparation of briefing materials
Help develop presentations for senior leadership and executive meetings
Provide ad hoc support on business planning, forecasting, and operational reviews