Operations Assistant

Rowan Diagnostic Clinic, PA • Salisbury, NC

37d • Onsite

About The Position

The Clinic Operations Assistant delivers comprehensive administrative, facility, and compliance support to ensure smooth daily operations. Reporting directly to the Director of Operations, this role acts as a vital coordinator, balancing general maintenance, vendor management, and strict OSHA safety compliance with daily clinic scheduling. The ideal candidate is a highly organized, detail-oriented problem solver who thrives in a dynamic medical environment and is dedicated to keeping clinic infrastructure running seamlessly to support our patient care teams.

Requirements

• High school diploma or equivalent required.
• At least 1 year of experience in clinic operations, administrative support, or facility coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Electronic Medical Records (EMR) software.
• Fluent in English (written and verbal).

Nice To Haves

• Associate or Bachelor’s degree in Business Administration, Healthcare Administration, or a related field.
• Prior experience managing vendor relationships and handling basic facility upkeep.
• Familiarity with healthcare compliance, workplace safety standards, or OSHA regulations.

Responsibilities

• Perform minor clinic repairs, conduct routine safety checks, and serve as the primary point of contact for external service vendors.
• Maintain rigorous OSHA compliance, manage workplace safety documentation, and ensure a secure environment for staff and patients.
• Manage clinic schedules, coordinate calendars, and maintain accurate operational records and databases.
• Utilize MS Office and EMR systems daily to streamline workflows, enter data, and process clinic documentation.
• Answer and route phone calls or digital inquiries professionally, and assist with internal communications and team coordination.
• Monitor clinic inventory, track equipment needs, and assist with basic finance documentation, including invoice processing and purchase requests.
• Assist with staff onboarding logistics, training coordination, and event planning as assigned.
• Identify opportunities to optimize clinic administrative processes and operational efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED