Operations Assistant

McDonald & Eudy Printers•Temple Hills, MD

7h•Onsite

About The Position

We are an exceptional company that prints and mails: books, directories, catalog, brochures, periodicals, newsletters, annual reports, promotional materials, direct mail, etc. Our printing equipment is cutting edge with finishing and mailing equipment to complete the whole package. Our goal is to provide outstanding customer service, competitive prices and guaranteed uncompromised quality. We have the facility, the equipment, and most certainly the knowledge to take your project from start to finish seamlessly. We are seeking an Operations Assistant to provide administrative and clerical support to ensure efficient operations within the company. This position plays a crucial role in supporting the day-to-day operations of the organization.

Requirements

Exceptional interpersonal and written communication skills
Strong organizational skills with attention to detail
Ability to manage multiple projects and prioritize effectively
Computer literacy skills to manage various software applications
Clerical duties such as data entry, filing, and correspondence handling

Nice To Haves

Previous experience in administrative roles is preferred
Experience working in the printing industry is a plus
Familiarity with phone systems and calendar management software is beneficial
Familiarity with government contracting processes is a plus

Responsibilities

Open jackets for commercial and contract printing jobs and log into database
Break down commercial and contract job for billing and log into database
Log jobs that come back from government agencies and commercial customers
Send proofs to commercial and government contract customers
Prepares contracts for management to bid
Prepares contract bids for Government Publishing Office (GPO)
Prepares reference cards for new contracts
Verifies that all contract and commercial jobs have been invoiced monthly
Reconciles FedEx and Freight invoices for payment
Obtain freight charges for shipments from shipment vendors
Prepares delivery tickets for commercial and contract jobs as a back-up to the mailhouse supervisor
Communicates with driver about proof delivery and pick up and deliver to commercial and GPO agency customers
Provide executive administrative support to senior management
Utilizes computer literacy skills to manage various software applications
Performs general administrative tasks to support office operations
Completes daily and monthly compliance reports for contractual work
Manage phone system and direct calls appropriately
Greets visitors and manages inquiries
Performs clerical duties such as data entry, filing, and correspondence handling
Other administrative duties as assigned