Operations Assistant

RENSBERGER TECHNOLOGIES INC•Sioux Falls, SD

9h•$24 - $30

About The Position

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Requirements

High school diploma/GED required
1-3 years of administrative experience, preferably in a manufacturing environment.
Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
Highly organized with excellent time management skills and the ability to prioritize projects
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Effective written and verbal communication skills.
Ability to manage multiple tasks and priorities simultaneously.
Strong problem-solving and critical-thinking abilities.
Ability to work independently and collaboratively within a team environment.

Nice To Haves

Associate degree in Business Administration, Operations, or related field preferred.
Experience with ERP/MRP systems preferred.
Understanding of manufacturing operations and production workflow preferred.

Responsibilities

Answer incoming phone calls and route them to the appropriate person
Maintain accurate records, files, and operational documentation.
Enter and update information within the company's ERP/MRP system.
Prepare reports, spreadsheets, correspondence, and other business documents.
Assist with document control and record retention requirements.
Support management with administrative projects and departmental initiatives.
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Assist with customer order entry and order tracking.
Monitor job progress and provide status updates to management and internal departments.
Support production scheduling activities and communicate schedule changes.
Track due dates and help ensure timely completion of manufacturing orders.
Maintain job travelers, work orders, and production records
Maintain purchasing records and supplier documentation.
Assist with inventory monitoring and inventory transactions.
Coordinate material receipts and related documentation.
Assist with customer documentation requests, certifications, and shipment requirements.
Prepare shipping documentation and customer-required certifications.
Track outgoing shipments and communicate delivery information.
Support inventory and shipping data accuracy.