Operations Assistant GTA & QC (6-Month Contract)/Adjoint(e) aux Opérations GTA & QC (contrat de 6 mois)

Cineplex•Montreal, QC

3d•Hybrid

About The Position

The National Operations department is currently seeking an Operations Assistant (6-Month Contract), reporting directly to Executive Director, QC Operations and Executive Director, GTA Operations. This role is hybrid with 3 days based out of one of our Regional Office either in Montreal or Toronto.

Requirements

Has clerical/basic accounting skills
Encompasses strong attention to detail
Must be mature self-starters, detail oriented, able to meet deadlines, take initiative, and able to work independently
Must use discretion and judgment necessary to treat confidential items and assignments appropriately
Must have excellent oral and written communication skills in English, and ideally in French as well
Must be efficient and possess strong keyboarding skills
Must be able to maintain effective working relationships with venue, regional and home office teams
Must possess a strong guest service focus and have superior interpersonal and time management skills
Must have the ability to manage conflicting priorities
Expert use of Microsoft Office including Word, Excel, PowerPoint and Outlook are prerequisites for this position.

Nice To Haves

A background in theatre management, LBE, retail or hospitality environments is an asset

Responsibilities

Provide administrative support to the Executive Directors for the QC and GTA regions and other team members within the Operations department
Prepare memos, correspondence, proposals, reports, cubes and spreadsheets
Organize personnel schedules, coordinate meetings, appointments, travel arrangements, and expenses
Maintain relevant databases and assist in preparation for reviews or meetings
Code and track invoices and spending
Complete payroll focused tasks in a timely manner
Generate forms and maintain weekly tracking of various theatre-related files for EDs
Prepare and maintain project schedules and tracking
Plan and execute conferences/meetings, coordinate group sessions between venue personnel, regional support team and Executive Directors, organize events/seminars/entertainment
Handle time sensitive projects and confidential files
Maintain communication between all venues within the GTA and QC regions
Open and distribute mail, prepare couriers and maintain files
Assist with department projects as required