Operations and Logistics Admin

Ingenovis Health•Remote / Assignment Colorado, CO

6d•$22 - $27•Onsite

About The Position

This role is responsible for maintaining standard operating procedures, supporting job actions through travel, communicating effectively with internal and external stakeholders, and managing various administrative tasks related to client presentations, logistics, and candidate support. The position requires a high level of organization, communication, and problem-solving skills to ensure smooth operations and excellent service quality.

Requirements

High School diploma required.
Minimum of two years’ experience in general office, customer service, or data entry.
Ability to follow instructions and work independently while exercising sound judgment.
Strong organizational and time management skills with proven ability to prioritize tasks and meet performance expectations in a fast-paced environment.
Demonstrated flexibility and adaptability in handling changing schedules and tasks.
Excellent verbal and written communication skills, with a high level of interpersonal skills to manage sensitive and confidential situations using tact, discretion, and diplomacy.
Strong decision-making skills, including the ability to interpret and apply written procedures and policies.
Proficient in Microsoft Word, Excel, Outlook, PowerPoint; familiarity with operating systems preferred.

Nice To Haves

Associate’s degree preferred.
Intermediate to advance excel skills.
Marketing & Communication Skills (including formatting and creating presentations)
Proficiency with Business Tools: QuickBase, Smartsheet, Bullhorn, DocuSign, etc
Prior experience in healthcare, staffing environment or project planning
Prior experience working in a multi-company or divisional organization
A sense of urgency

Responsibilities

Maintain and track up to date standard operating procedures for all departments.
Willing to travel up to 30% of the time in support of job actions, as needed.
Effectively communicate and deliver presentations to internal leadership, healthcare professionals, and hospital executives.
Must demonstrate a high level of interpersonal skills to handle sensitive and confidential situations and exercise extreme care in handling company information protected from trade secret disclosure.
Review, audit, update and create new opportunities, rate cards and jobs within Bullhorn and the Quickbase Order Grid app.
Assist with creating and updating client presentations.
Attend client calls to capture notes, identify needs and communicate solutions.
Work with logistics team to manage, update and analyze hotel RFPs and reported availability.
Provide accurate and detailed directions regarding housing to all candidates and USN staff.
Respond to call center tickets and reach a resolution for operations/housing/transportation needs.
Requires ongoing coordination, communication and/or team problem solving between departments or functional areas for work production or service quality.
Create, manage and track surveys for internal and external needs.
Perform additional duties as requested by management.