Operations Admin

Exemplis•Buena Park, CA

2d•Onsite

About The Position

The Operations Administrator will be responsible for supporting the Operations department with a variety of administrative tasks. Key duties will include providing high-level, confidential administrative support, project-based activities, presentation development, correspondence, working with data/reporting, attending meetings and other project management duties as needed.

Requirements

Minimum 2 years of experience in an administrative role supporting executives
High school diploma
Expertise in Microsoft Word, PowerPoint and Excel, with ability to create professional presentations and spreadsheets
Ability to work with data to develop spreadsheets and reports
Detail oriented and effective in a fast-paced office environment
Exceptional written and verbal communication skills
Superior organization skills and track record of completing projects in a timely manner

Nice To Haves

Bachelor's degree strongly preferred
Bi-lingual (Spanish)

Responsibilities

Coordinate internal and external high level meetings and conference calls (organize, take minutes, and follows up on actions).
Manage calendars and coordinate travel and meeting arrangements.
Organize and maintain corporate files, documents and records and coordinate with external parties on same (SharePoint user a plus)
Create advanced PowerPoint presentations often on time-sensitive basis.
Produce ad hoc business reports using data, narrative and graphic outputs.
Prepare intermediate Excel spreadsheets and graphics.
Process invoices and expense reports; follow up on invoices as needed.
Conduct independent online research and data analysis.
Perform a variety of project management administrative duties
Answer incoming calls and assume other receptionist duties when needed