Operations Admin

Exemplis • Buena Park, CA

3d • $26 - $39 • Onsite

About The Position

The Operations Administrator will be responsible for supporting the Operations department with a variety of administrative tasks. Key duties will include providing high-level, confidential administrative support, project-based activities, presentation development, correspondence, working with data/reporting, attending meetings and other project management duties as needed.

Requirements

• Minimum 2 years of experience in an administrative role supporting executives
• High school diploma

Nice To Haves

• Bachelor's degree strongly preferred
• Bi-lingual (Spanish)
• Expertise in Microsoft Word, PowerPoint and Excel, with ability to create professional presentations and spreadsheets
• Ability to work with data to develop spreadsheets and reports
• Detail oriented and effective in a fast-paced office environment
• Exceptional written and verbal communication skills
• Superior organization skills and track record of completing projects in a timely manner

Responsibilities

• Coordinate internal and external high level meetings and conference calls (organize, take minutes, and follows up on actions).
• Manage calendars and coordinate travel and meeting arrangements.
• Organize and maintain corporate files, documents and records and coordinate with external parties on same (SharePoint user a plus)
• Create advanced PowerPoint presentations often on time-sensitive basis.
• Produce ad hoc business reports using data, narrative and graphic outputs.
• Prepare intermediate Excel spreadsheets and graphics.
• Process invoices and expense reports; follow up on invoices as needed.
• Conduct independent online research and data analysis.
• Perform a variety of project management administrative duties
• Answer incoming calls and assume other receptionist duties when needed

Benefits

• Competitive Salary
• Health Insurance: We offer a variety of health insurance options (medical, dental, vision, etc.) for all of our team members. Eligible the first month following your start date.
• 401(k): We match 100% up to 3% and then 50% of the next 2% deferred.
• Time Off: Taking time off to recharge is a must whether it is for your personal health or vacation; paid time off starts accruing day 1!
• Observed Holidays: 10 company observed holidays: New Years, Martin Luther King, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day.
• Employee Discounts: We offer our employees discounts across all of our product lines.
• Hit our Numbers Lunch: When we hit our monthly milestones, we all celebrate!
• Tuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED