Operations and Facilities Manager - College of Engineering - Chemical Engineering

Carnegie Mellon University•Pittsburgh, PA

1d•Onsite

About The Position

Carnegie Mellon University’s Department of Chemical Engineering is seeking an Operations and Facilities Manager to lead and oversee the department’s physical facilities, infrastructure, and operations team. The role ensures that departmental spaces, equipment, utilities, furniture, and technology systems are safe, functional, and well-maintained, while coordinating integrated support for research, teaching, and administrative operations. The Manager oversees day-to-day facility operations, access, repairs, custodial services, renovations, emergency planning and response, space assignments, and space planning. The position serves as the department’s primary liaison with university facilities and related offices, supervises the operations and facilities team, sets priorities and workflows, manages relevant budgets, and prepares reports and recommendations for leadership. The role also supports long-range facilities planning and represents the department on relevant university committees. Work is performed both in an office and throughout department facilities, including laboratories, mechanical spaces, and common areas. Occasional evening or weekend work may be required for facility emergencies or off-hours projects. Some physical activity, such as walking through work sites and climbing stairs, may be required. A successful background check is required.

Requirements

Bachelor’s degree in facilities management, engineering, business administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of progressively responsible experience in facilities management, building operations, or a similar role.
At least 2 years of supervisory or team lead experience.
Demonstrated experience coordinating facility repairs, renovations, and maintenance projects.
Strong organizational and project management skills, including the ability to manage multiple concurrent priorities.
Effective written and verbal communication skills and the ability to work with faculty, staff, students, contractors, and university administration.
Working knowledge of building systems, safety codes, and emergency planning practices.
A combination of education and relevant experience demonstrating comparable knowledge may be considered.
Successful background check.

Nice To Haves

Experience in a higher education, research, or laboratory environment.
Familiarity with laboratory safety requirements and EHS coordination.
Experience overseeing IT support operations or working closely with IT staff.
Experience managing capital projects or working with campus facilities and planning offices.
Project management certification (e.g., PMP) or facilities management credential (e.g., CFM).

Responsibilities

Oversee day-to-day operations of departmental facilities and ensure that space, equipment, utilities, and furniture are available and in good working order.
Manage facility access.
Coordinate repairs, custodial services, infrastructure renovations, and general upkeep with campus facilities services and outside contractors as needed.
Lead emergency planning and response for departmental facilities, including safety protocols, building access, and coordination with university emergency management and EHS.
Assign office space and manage the office partner program.
Manage space planning, furnishing, and reconfiguration for research, teaching, and office needs.
Serve as the department’s primary liaison with university facilities, custodial services, planning, and capital projects offices.
Supervise and coordinate the operations and facilities team to provide integrated support across laboratories, teaching spaces, and technology systems.
Set priorities and workflows across facilities, research labs, operations, and IT needs in line with department goals and deadlines.
Develop and monitor budgets related to facilities, equipment, operations, capital projects, and renovation costs.
Work with leadership to establish and maintain operational policies and procedures for facilities use, laboratory safety coordination, and IT support standards.
Prepare reports and recommendations for leadership on facilities conditions, project status, and operational needs.
Support departmental and long-range facilities planning with department and university leadership.
Represent the department on relevant university facilities, safety, or space-planning committees.
Perform other duties as assigned.