Operations and Development Coordinator

Africatown Community Land Trust•Seattle, WA

2d•Onsite

About The Position

Africatown Community Land Trust (ACLT) seeks an experienced Operations and Development Coordinator to provide administrative support for its operations, development, and fundraising teams. The role currently reports to the CEO and is responsible for gift processing, grant tracking, events and volunteer coordination, and special projects. This is an onsite position in Seattle, Washington. Local candidates may receive preference; applicants must be authorized to work in the United States and must not require visa sponsorship. The coordinator supports the day-to-day operations of ACLT’s fundraising and stewardship activities. The role manages donor data and communications, coordinates fundraising events and grant processes, supports donor relationships, and helps integrate campaign execution, storytelling, and high-touch engagement into a cohesive fundraising strategy. The position also provides broad administrative and operational support to organizational leadership and teams, including meeting coordination, records management, project support, community events, and office reception. ACLT works toward community ownership of land in Seattle’s Central District to support the cultural and economic thriving of people of the African diaspora in the Greater Seattle area. Its mission is to acquire, develop, and steward land in Greater Seattle to empower and preserve the Black community, with a vision of vibrant and thriving Black communities through land ownership.

Requirements

At least 2 years of experience coordinating or managing annual giving initiatives, such as database management, donor communications, fundraising events, or annual giving programs.
A bachelor's degree in a relevant field, such as nonprofit management or marketing, or at least 2 years of experience in development or fundraising, preferably in a nonprofit setting.
Proficiency with donor database management systems such as Bloomerang, Salesforce, Raiser's Edge, or similar CRM tools.
Familiarity with digital marketing tools and platforms such as Mailchimp, Canva, or social media scheduling tools.
Passion for the Central Area community and commitment to ACLT's mission, values, and approach to service.
Strong writing, verbal, and interpersonal communication skills, including the ability to create donor communications and build positive relationships with donors, staff, volunteers, and community partners.
Experience planning and coordinating virtual and in-person events.
Project coordination or management experience and strong organizational, multitasking, and time-management skills.
Proficiency with project management software, Microsoft Office, and fundraising databases.
Ability to manage multiple projects and priorities independently and collaboratively across diverse teams and organizational levels.
Strong attention to detail, problem-solving ability, and follow-through.
Ability to handle donor and personal information with tact, discretion, and confidentiality.
Understanding of fundraising techniques, donor relationship management, and the nonprofit sector.
Regularly sit, stand, walk, bend, reach, use a computer, and communicate in person and by telephone.
Ability to stand and walk for extended periods during meetings, community events, and fundraising activities.
Ability to lift and carry up to 25 pounds for event setup, materials, and supplies.
Ability to travel locally to meetings, events, and community activities as needed.
Applicants must be authorized to work in the United States and not require visa sponsorship.

Nice To Haves

Bachelor's degree in nonprofit management, communications, marketing, business administration, or a related field.
At least 3 years of experience in development, fundraising, donor relations, or nonprofit operations.
Experience with community-based, culturally responsive, or mission-driven organizations.
Experience with grant writing, corporate sponsorships, or foundation relations.
Experience with donor prospect research, cultivation, and stewardship.
Experience supporting community engagement, volunteer coordination, or fundraising campaigns.

Responsibilities

Provide general administrative and operational support, including meeting planning, event arrangements, contracting processes, communications, reporting, and special projects.
Develop administrative workflows for file and network management; organize and maintain accurate records, files, and documents.
Coordinate new-hire setup and volunteers as needed, and assist with organizational development projects.
Support timely annual report and business-license filings, and help maintain records of bills, permits, and licenses.
Assist with project management and support leadership team projects as needed.
Attend and support ACLT community events; take meeting minutes; greet office visitors and serve as the primary office receptionist and point of contact by phone and in person as necessary.
Assist with tracking staff performance management processes and support the accounting team on administrative and operations matters related to financial information and budgeting.
Work with the IT team to help ensure technology infrastructure supports organizational and program growth.
Provide administrative support for grant writing and corporate sponsorships and support the Chief Development Officer and other Development Department leaders.
Coordinate site tours, special events, and dinners for board members and top supporters; coordinate department and committee meetings, prepare materials, take minutes, and follow up as appropriate.
Maintain the development events calendar and department site updates, and order department supplies.
Sort department mail and monitor and distribute incoming gifts and memberships for batching and deposit.
Maintain accurate donor information in the CRM, track giving histories, identify cultivation opportunities, send personalized thank-you letters and donor updates, and manage stewardship activities.
Plan and coordinate fundraising events, including venue selection, catering, volunteer recruitment, and other event logistics; support revenue strategy and planning.
Research and track grant opportunities, assist with grant applications and reports, track deadlines and compliance requirements, and maintain organized grant records and tracking tools.
Identify prospective donors, research their giving interests, create targeted outreach campaigns with the communications team, and support the launch and stewardship of the donor cohort.
Collaborate with communications staff to align messaging; draft and coordinate donor communications and campaign materials across digital and in-person channels.
Prepare regular development reports for leadership and communicate fundraising progress to staff and stakeholders.
Manage donor-report due dates, coordinate completion of required details, write and submit reports in donor portals, and record grants in Bloomerang while saving contracts, agreements, and related documentation in Teams.
Support revenue and receivables in the annual audit process.
Recruit and engage volunteers for events; create marketing materials for fundraising initiatives with the creative and marketing team; assist with development-related website updates; and participate in community outreach.

Benefits

100% employer-paid medical, dental, and vision coverage.
Generous vacation (PTO) and sick leave.
11 paid holidays and 2 personal holidays.
Matching 401(k) plan up to 4%.
Annual health reimbursement account (HRA) of $1,000.
Flexible spending account (FSA).
Employer-paid life and AD&D insurance.
Employer-paid long-term and short-term disability insurance.
Professional development stipends.
Employee assistance program (EAP).
Opportunity to support a meaningful purpose and make a positive impact in the Seattle community.