Operations and Administrative Assistant

Canadian National Railway Company•Edmonton, AB

1d•Onsite

About The Position

The Operations and Administrative Assistant is responsible for providing administrative support to their assigned region. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories, and handles all payable accounts.

Requirements

Between 2 to 3 years of experience working in a fast-paced autonomous environment
Secondary School Diploma or General Education Diploma (GED)
Valid Driver’s Licence
College or Business Diploma
Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)

Nice To Haves

Any designation for these above would be considered as an asset
Any knowledge for any of the above would be considered as an asset

Responsibilities

Review and reconciliate all invoices for the region
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses
Provide administrative support to the region (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events for the region
Handle file uploads to E-records
Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx
Participate in regional safety initiatives including DEKRA by aiding the region team
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events