Operations Administrator

EnerStar Solutions•Briggsdale, CO

4d•Onsite

About The Position

EnerStar Solutions is seeking an organized, detail-oriented Operations Administrator to support its growing operations team. The position may be based in the Briggsdale, Colorado, or Wright, Wyoming, area and is an in-office role. The Operations Administrator supports day-to-day operations through customer ticketing, billing support, purchase orders, cost allocation, invoice reconciliation, reporting, and coordination with Operations, Payroll, Accounts Payable, and Accounts Receivable. The role serves as a primary point of contact for divisional customer ticketing and billing documentation, coordinates customer tickets, creates purchase orders, reviews and reconciles vendor invoices, and supports cost allocation, revenue billing, and divisional reporting. It also involves month-end close support, asset inventory documentation, communication with internal and external stakeholders, and follow-up to ensure billing and ticketing information is complete and deadlines are met. The position requires the ability to travel as needed by EnerStar and a strong focus on safety, quality, accuracy, and EnerStar's Core Values.

Requirements

At least 2 years of experience in an administrative, operations support, accounting support, or similar role.
Strong Microsoft Excel, Windows, and Microsoft Office skills.
Working knowledge of accounting concepts such as accruals, profit margin, and third-party costs.
Strong attention to detail and accuracy.
Ability to identify discrepancies and work through problems to resolution.
Strong organizational and time-management skills.
Ability to manage multiple priorities and meet firm deadlines.
Strong written and verbal communication skills.
Ability to work independently while collaborating effectively with Operations and administrative teams.
Flexible and adaptable when priorities change.
Ability and willingness to travel as needed by EnerStar.

Nice To Haves

Oil & Gas industry experience.
Post-secondary certificate, diploma, or degree.

Responsibilities

Serve as a primary point of contact for divisional customer ticketing and billing documentation.
Coordinate customer tickets through email, Open Ticket, and other applicable customer portals.
Create purchase orders as requested.
Review, code, and approve vendor invoices for monthly reporting.
Match vendor invoices to expected costs and research discrepancies.
Assist with third-party transaction and invoice reconciliation.
Support cost allocation, revenue billing, and divisional reporting.
Help ensure customer tickets are complete, accurate, approved, and closed within required deadlines.
Assist with month-end closing activities, targeted for completion by the 9th of each month.
Assist with asset inventory documentation and control.
Communicate regularly with Divisional Managers, Operations employees, vendors, customers, and other administrative teams.
Follow up when information needed for customer billing or ticketing is incomplete.
Prioritize competing responsibilities while consistently meeting deadlines.
Support other operational and administrative needs as assigned.
Maintain a strong focus on safety, quality, accuracy, and EnerStar's Core Values.
Travel as needed by EnerStar.