Operations Administrator

Ashland • Hopewell, VA

3d • Onsite

About The Position

Ashland Specialty Ingredients, GP is hiring an Operations Administrator for its Specialty Additives business at the Hopewell, Virginia location. This visible role reports to the Operations Leader and provides administrative leadership and support for department operations, production reporting, communications, documentation, training, purchasing, and improvement initiatives.

The role includes improving and standardizing workflows and reporting; maintaining production reports, SAP inputs, metrics, databases, and dashboards; coordinating operations meetings, schedules, agendas, and action items; and facilitating communication across operations, maintenance, engineering, and supply chain. The administrator also maintains procedures and controlled records, supports audits and compliance reviews, assists with management-of-change documentation and record retention, and helps with outage planning communications and schedules.

Additional duties include supporting personnel onboarding and training records, tracking supply inventories and purchasing requests and invoices, supporting budget and spending tracking, and assisting with projects, audits, and improvement initiatives.

Ashland describes itself as a global specialty chemicals company operating in more than 100 countries. It offers competitive salary and benefits, pay-for-performance incentive plans, a diverse work environment, and development and advancement opportunities. The company emphasizes integrity, honesty, and equal opportunity.

Requirements

• High school degree or equivalent.
• At least 5 years of experience in a manufacturing setting.
• Ability to move around the plant and lift 25 pounds.
• Demonstrated responsible and ethical behavior.
• Ability to help drive business value by understanding the business, making complex decisions, and creating new and different approaches.
• Consistent ability to connect with people and support their work.
• Highly self-motivated, entrepreneurial, and organized.

Nice To Haves

• Bachelor's degree.
• At least 10 years of experience in a manufacturing environment.
• Financial acumen.

Responsibilities

• Improve workflows, standardize reporting, increase efficiency, and coordinate initiatives.
• Maintain and improve daily production reports; enter information into SAP; track metrics; and maintain databases and dashboards.
• Coordinate operations meetings and schedules, maintain agendas and action items, facilitate communication among operations, maintenance, engineering, and supply chain, and distribute reports.
• Maintain procedures, logs, records, and controlled documents; support audits and compliance reviews; assist with management-of-change documentation and record retention.
• Assist with outage planning documentation and schedules and distribute related communications and schedules as needed.
• Support onboarding of new personnel and track training matrices, documents, qualifications, and certifications.
• Enter purchasing requests and invoices, track supply inventories, and support budget and spending tracking.
• Support projects, audits, and improvement initiatives, and provide administrative leadership for department activities.

Benefits

• Industry-competitive salary and benefits.
• Pay-for-performance incentive plans.
• Diverse work environment.
• Development and advancement opportunities throughout the global organization.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED