Operations Administrator

NTI • Rockville, MD

5d

About The Position

The Operations Administrator provides administrative support to the Operations department. Tasks vary from updating & maintaining core systems to scheduling. Also, includes helping to assign Superintendents & Oversights, ensuring our Field Staff have remote support, creating tasks and managing the workflow of the task system, and to manage resource allocations.

Requirements

• Associate degree or 1 year of administrative experience.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities efficiently.
• Excellent written and verbal communication skills for effective interaction with team members, contractors, and clients.
• Keen attention to detail to maintain accurate records, documents, and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and document management systems.
• Ability to identify issues, troubleshoot, and find solutions promptly.
• Capacity to work effectively in a team-oriented environment, collaborating with diverse professionals.
• Ability to adapt to changing project requirements and handle unexpected challenges with composure.
• Strong time management skills to prioritize tasks and meet deadlines consistently.

Nice To Haves

• Experience with Database software is a plus.

Responsibilities

• Track manpower requests and review for accuracy.
• Ensure sufficient manpower and materials for each site.
• Follow up with Project Management teams and sub-departments within Operations on material & labor.
• Organize and maintain core systems (Dtools, Connecteam, WIP, Plangrid, etc.).
• Create and manage filing systems for easy access.
• Prepare and distribute project-related correspondence.
• Maintain Foremen, Superintendent and Field Engineer assignment to specific projects and project management teams.
• Assist with Time Sheets, assignments, scheduling evaluations and/ or Training as well as other weekly processes as necessary.
• Prepare departmental reports from Dtools, Foundation & our Scheduling Software/Connecteam
• Provide general administrative assistance to Operations Sub-departments.

Benefits

• Career Growth: Be part of a fast-growing company with ample opportunities for advancement.
• Dynamic Environment : Work in a vibrant, fast-paced setting where your contributions make a real impact.
• Team Spirit: Work with a team that values innovation, collaboration, and a good laugh.
• Competitive Compensation: We offer a robust salary and benefits package that reflects your experience and commitment.
• Competitive salary
• Health, dental, and vision insurance options.
• Retirement savings plan with employer match
• Life Insurance and Disability
• Paid time off and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree