Operations Administrator (Legal Administrative Assistant)
About The Position
Province is seeking a highly organized and detail-oriented Operations Administrator for its Las Vegas office. This full-time position supports legal and financial professionals by managing case documentation, coordinating court filings, and ensuring compliance with court-mandated procedures, particularly in Chapter 11 bankruptcy matters. The role requires technical proficiency in Microsoft Office (Word, Excel, and Outlook), experience with legal document templates, and working knowledge of AI-assisted tools. Experience preparing and filing fee and retention applications is highly desirable. The ideal candidate is proactive, focused, exceptionally detail-oriented, and able to thrive in a fast-paced, deadline-driven environment. The position is scheduled Monday through Friday, 8:30 AM to 5:30 PM, with flexibility for after-hours work as needed. The employee may also be asked to perform additional job-related tasks and responsibilities as instructed by management.
Requirements
- Demonstrated proficiency in Microsoft Word, Excel, and Outlook.
- Strong attention to detail and the ability to manage multiple deadlines.
- Excellent written and verbal communication skills.
- General understanding of accounting and mathematics.
- Availability for full-time work Monday through Friday, 8:30 AM–5:30 PM, with flexibility for after-hours work as needed.
Nice To Haves
- Associate’s degree or paralegal certificate.
- Prior experience with bankruptcy court filings and fee applications.
- Familiarity with AI-assisted legal tools.
Responsibilities
- Review and edit frontline employee time and expense entries.
- Assist counsel in preparing, proofreading, and filing retention and fee applications, particularly in Chapter 11 bankruptcy cases.
- Prepare supporting declarations and documentation for court filings.
- Conduct and review conflicts checks against related parties.
- Maintain organized case files and manage document workflows.
- Track and calendar court-mandated deadlines and filing schedules.
- Provide administrative support and assist with special projects as needed.
- Generate and populate templates in Microsoft Word.
- Use AI-assisted tools, such as document automation and legal research platforms, to enhance workflow efficiency.
Benefits
- Competitive salary and bonus plans.
- Comprehensive benefits package.
- Company 401(k) plan.
- Profit-sharing plan.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
