Operations Administrator (Commercial Construction)
About The Position
DMC Facility Services is seeking a detail-oriented, systems-savvy Operations Administrator to support our Operations Department in coordinating project workflows, vendor relationships, purchasing, and documentation. This office-based role supports commercial restaurant construction projects across multiple locations and is essential to keeping them moving smoothly, from scheduling incoming work to maintaining accurate records across internal systems and customer platforms. You’ll serve as a central point of communication between project managers, field technicians, and external partners, helping streamline operations and ensure high standards of service. If you have experience in purchasing, timekeeping, or vendor coordination and love keeping things organized, we’d love to hear from you!
Requirements
- Strong written and verbal communication skills
- Effective problem-solving and critical thinking abilities
- High attention to detail and organizational skills
- Ability to manage multiple tasks and shifting priorities
- Familiarity with purchasing workflows, vendor coordination, and project documentation
- Advanced proficiency in Google Workspace and Microsoft Excel
- Experience working with ERP systems (e.g., Acumatica), facilities platforms (e.g., Service Channel), or similar tools
- Associate’s or Bachelor’s degree in Business Administration, Operations Management, or related field preferred
- 2+ years of experience in purchasing, operations, or administrative support roles
- Experience in vendor coordination, project documentation, or timekeeping systems is a plus
- Prior exposure to construction, facilities services, or field-based operations preferred
- Equivalent combinations of training and experience will be considered
Nice To Haves
- Experience in vendor coordination, project documentation, or timekeeping systems is a plus
- Prior exposure to construction, facilities services, or field-based operations preferred
Responsibilities
- Track and update project status throughout each phase of the lifecycle
- Compile daily and weekly status reports for internal meetings and customer updates
- Assist with processing project-related forms, approvals, and documentation
- Coordinate travel accommodations and communicate schedules to field staff
- Collect and review technician timesheets and expense reports for accuracy
- Draft and send Purchase Orders; track purchasing data and vendor deliveries
- Maintain subcontractor and vendor databases and documentation logs
- Monitor Requests for Information (RFIs) and Change Orders for timely approvals
- Support implementation of Standard Operating Procedures and service standards
Benefits
- Paid Time Off including NJ Sick Leave, Vacation, and paid Holidays
- Medical, dental, and vision insurance with Employer contribution
- Retirement plan with up to 4% company match
- Company-paid basic life insurance
- Voluntary benefits including supplemental life, accident, critical illness, hospital indemnity, and EAP access
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
