Operations Administrator - Procurement

Johns Hopkins Applied Physics Laboratory•Laurel, MD

20h•Onsite

About The Position

Are you organized, able to manage multiple tasks, and pay attention to details? If you love the buzz of getting the right resources to the right people: fast, accurately, and with a smile, this is the place to shine. If so, we're looking for someone like you to join our team at APL. We’re on the hunt for a Procurement Operations Administrator who thrives on turning needs into reality. In this role you will drive the end‑to‑end procurement process for programs in the Asymmetric Operations Sector, partner hand‑in‑hand with project teams to deliver timely, compliant subcontracts and material purchases, and you will become part of a tight‑knit crew of procurement operations admins who live for smooth, on‑schedule procurements. Bring your passion for teamwork and top‑notch customer service to our team! Your primary responsibility will be to ensure all project procurements (material, subcontracts, Special Test Equipment (STE) and miscellaneous other direct costs) are processed accurately and efficiently in order to meet project schedules. As part of the above you will be working foreign orders with ITCO and legal, with Government certified vendors on telecommunication purchases and procurements on fabrication orders. You will handle a variety of complex procurements where you will evaluate best processes and alternative solutions to ensure Government regulations and APL procedures are followed. You will ensure the completion of the work, service or delivery of the material or equipment has been fulfilled. You will maintain liaison with vendors and purchasing group to secure and provide information concerning special requirements for supplies, equipment and services or to resolve procurement issues. You will keep abreast of new product information and review appropriate literature to provide guidance to program teams in determining the sources of vendors and products. You will reconcile procurement cards weekly. You will set up and maintain automated files and logs for tracking procurements. You will perform additional duties to assist in department activities as needed. You will drive process changes by identifying process and efficiency improvements, problem-solving, and working with varying teams to implement change and updates. Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time

Requirements

5 or more years of administrative experience in one or more key functional areas.
Applied working knowledge of the Labs procurement processes, including eBuy, PCards and purchase requisitions in EBSS.
Demonstrates the ability to accomplish multiple tasks and prioritize work, proficiency in carrying out duties with attention to detail, excellent interpersonal skills and recommendations on process improvement.
Ability to demonstrate initiative and interact well with different levels of staff with little supervision.
Proficient MS Excel skills.
Able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Nice To Haves

Comprehensive knowledge of APL practices and procedures, purchasing, and budgetary.
Knowledge and experience with AOS Operations.
Familiar with AOS eBuy

Responsibilities

Ensure all project procurements (material, subcontracts, Special Test Equipment (STE) and miscellaneous other direct costs) are processed accurately and efficiently in order to meet project schedules.
Working foreign orders with ITCO and legal, with Government certified vendors on telecommunication purchases and procurements on fabrication orders.
Handle a variety of complex procurements where you will evaluate best processes and alternative solutions to ensure Government regulations and APL procedures are followed.
Ensure the completion of the work, service or delivery of the material or equipment has been fulfilled.
Maintain liaison with vendors and purchasing group to secure and provide information concerning special requirements for supplies, equipment and services or to resolve procurement issues.
Keep abreast of new product information and review appropriate literature to provide guidance to program teams in determining the sources of vendors and products.
Reconcile procurement cards weekly.
Set up and maintain automated files and logs for tracking procurements.
Perform additional duties to assist in department activities as needed.
Drive process changes by identifying process and efficiency improvements, problem-solving, and working with varying teams to implement change and updates.