Contract Administrator, Capital Procurement

Georgetown University

1d•Hybrid

About The Position

The Procurement Team is looking for a Contract Administrator (CA or Contract Administrator) with an outstanding work ethic, genuine interpersonal skills, and strong organizational skills in connection with the management of technology purchasing for Georgetown University. The incumbent will (i) engage with Planning and Facilities Management (PFM) stakeholders and Suppliers; (ii) be responsible for pre-screening construction contracts, (iii) help facilitate all aspects of procurement for capital projects assure quality control, and (iv) provide critical support to the Contract Officer, Capital Procurement, to these ends. Reporting directly to the Contract Officer, the Contract Administrator’s primary responsibilities include preparing, negotiating, and reviewing construction contracts and drafting change orders and task orders. The Contract Administrator will demonstrate a keen attention to detail and identify potential risks for the University and will exhibit strong analytical skills to analyze contracts and spot issues aiming to reduce costs. The Contract Administrator will endeavor to constantly improve processes with creative engagement and strong communication skills while collaborating within and across teams in a vital University function. The CA contributes to the successful procurement of information technology that meets Georgetown University’s stringent ethical, technical, and security needs. Remote work has become a norm, work ethic and a professional ‘presence’ (even when remote) by the incumbent should be exemplary to gain traction with stakeholders. As a hybrid employee, the CA will make daily use of virtual and remote communication tools like Zoom™ and conference calls.

Requirements

Three (3) to five (5) years of relevant experience in construction contract review and capital projects procurement
A solid understanding of construction and its many facets
Excellent organizational, negotiating, interpersonal skills
Adaptability and willingness to be trained on various technology platforms
Ability to collaborate effectively and congenially with parties across the University to facilitate the procurement of construction-related goods and services under deadlines
Ability to work in a fast-paced environment and troubleshoot
Aptitude to be proactive, positive, customer-focused, and prioritize multiple deadlines
Ability to listen and take note of stakeholder and vendor concerns/issues
Proficiency in Excel, PowerPoint, Adobe, Google documents, and Microsoft suite software
Excellent communication skills including writing proficiency
Demonstrated problem-solving abilities
Bachelor’s Degree

Nice To Haves

Experience in construction procurement and higher education
Experience with issue spotting and reviewing and redlining construction agreements

Responsibilities

Engage with Planning and Facilities Management (PFM) stakeholders and Suppliers
Be responsible for pre-screening construction contracts
Help facilitate all aspects of procurement for capital projects assure quality control
Provide critical support to the Contract Officer, Capital Procurement
Prepare, negotiate, and review construction contracts
Draft change orders and task orders
Demonstrate a keen attention to detail and identify potential risks for the University
Exhibit strong analytical skills to analyze contracts and spot issues aiming to reduce costs
Endeavor to constantly improve processes with creative engagement and strong communication skills
Collaborate within and across teams in a vital University function
Contribute to the successful procurement of information technology that meets Georgetown University’s stringent ethical, technical, and security needs